POSITION TITLE: AR/ Billing

PAY STATUS: Non-exempt

SUPERVISES: N/A

PAY RANGE: $28,000- $35,000

General Responsibility:

The Accounts Receivable/Billing Specialist is crucial in ensuring the efficient and accurate billing and collection of payments from our clients. The ideal candidate should have strong financial acumen, excellent communication skills, and the ability to work in a fast-paced, detail-oriented environment.

Significant Duties:

Invoicing:

Generate and distribute accurate and timely invoices to clients for services rendered, including floor design, installation, and care.

Verify that invoices adhere to contractual terms and pricing agreements.

Billing Documentation:

Maintain comprehensive records of all billing and invoicing activities, including purchase orders, contracts, and service agreements.

Ensure that all billing documents are properly organized and archived.

Collections:

Monitor outstanding accounts and follow up with clients to ensure timely payment.

Resolve billing discrepancies and disputes by coordinating with relevant departments.

Payment Processing:

Process payments received from clients, accurately record them, and reconcile payments with invoices.

Handle payment methods, such as credit card transactions, checks, and electronic funds transfers.

Reporting:

Prepare and present regular accounts receivable reports to management, highlighting outstanding balances, aging reports, and collection efforts.

Customer Relations:

Maintain professional and courteous communication with clients regarding billing inquiries and payment status.

Collaborate with the sales and customer service teams to address client concerns related to billing.

Compliance:

Ensure compliance with accounting principles, legal requirements, and company policies.

Stay up-to-date with changes in billing regulations and standards in the commercial flooring industry.

Process Improvement:

Identify and implement process improvements to streamline billing and accounts receivable procedures.

Assist in the development of best practices for efficient financial operations.

Requirements/Qualifications:

Bachelor's degree in Finance, Accounting, or a related field (preferred).

Proven experience in accounts receivable, billing, or a similar financial role.

Familiarity with billing software and accounting systems.

Strong attention to detail and organizational skills.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Excel and other office software.

Ability to work independently and as part of a team.

Knowledge of the commercial flooring industry (a plus but not mandatory).

Physical Requirements:

The position of AR/ Billing specialists requires that you are able to lift objects that weight up to 15 pounds, squat, kneel, twist, bend, and work above head and below waist. Ability to sit long periods, stand, walk, climb stairs and use of hands, fingers, wrists, and arms.