POSITION TITLE: Bid Coordinator

PAY STATUS: Non-exempt

SUPERVISES: N/A

PAY RANGE: $60,000- $70,000

General Responsibility:  

The Bid Coordinator will manage and coordinate the bid proposal process for commercial flooring projects. You will collaborate with various departments, including sales, project management, and design, to ensure that the bids are accurate, timely, and effectively represent our company's capabilities. Your attention to detail, organizational skills, and ability to multitask will be essential in helping us secure new projects and maintain strong client relationships.

Significant Duties: 

Bid Preparation:

Collaborate with the sales team to understand project requirements and client needs.

Review bid documents, including RFPs, RFQs, and invitations to bid, to extract critical information.

Coordinate with internal teams to gather necessary project data, such as design specifications, materials, and labor requirements.

Assist in developing pricing strategies and cost estimates for each bid.

Proposal Development:

Prepare and format bid proposals, ensuring they meet industry standards and reflect the company's branding.

Create comprehensive bid packages that include technical documents, project plans, schedules, and pricing information.

Work closely with the design team to incorporate creative and innovative flooring solutions into the proposals.

Ensure proposals align with the company's goals and value proposition.

Deadline Management:

Maintain a bid calendar to track deadlines for submitting proposals and required documentation.

Manage the bid submission process, ensuring that bids are submitted accurately and on time.

Coordinate with project managers to finalize project schedules and milestones.

Collaboration:

Collaborate with cross-functional teams, including sales, design, project management, and finance, to ensure accurate and comprehensive proposals.

Communicate with subcontractors and suppliers to obtain quotes and pricing for various components of the projects.

Address any clarifications or revisions requested by clients during the bidding process.

Documentation and Reporting:

Maintain organized records of all bid-related information, documents, and communications.

Generate reports on the company's bid performance and outcomes.

Continuously update and maintain the company's bid library with up-to-date information and templates.

Requirements/Qualifications: 

Bachelor's degree in business, construction management, or a related field is preferred.

Proven experience in bid coordination, preferably in the commercial flooring or construction industry.

Strong attention to detail and organizational skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite, especially Word and Excel.

Familiarity with bid management software is a plus.

Ability to work under tight deadlines and handle multiple projects simultaneously.

Strong problem-solving skills and a customer-oriented mindset.

Physical Requirements: 

The position of a Bid Coordinator requires that you lift objects that weigh up to 15 pounds, squat, kneel, twist, bend, and work above head and below waist. Ability to sit for extended periods, stand, walk, climb stairs, and use hands, fingers, wrists, and arms.