POSITION TITLE: Assistant, Liaison Services Department

PAY STATUS: Non-exempt

SUPERVISES: N/A

PAY RANGE: $52,000 - $56,160

Significant Duties:

Assist in completing daily tasks delegated and prioritized by the Director and Manager of the department

Conduct daily follow ups on pending items/tasks assigned by Manager of Department

Interface between company and outside organization(s) to successfully obtain all permits required for commercial construction projects

Consult with Director and Manager of Department on keeping relevant details current on each assigned/pending task

Efficiently submit permit-specific applications, plans, and submittal packages to cities to be processed for plan check and approval

Keep track and record that all licenses, certificates of insurance, and authorization letters are up to date and addressed to proper authority at time needed

Follow all guidelines per city to streamline processes and expedite approval

Communicate effectively with subcontractors in obtaining all documents needed in order to sign, pay, and pull permits on behalf of their company/organization

Coordinate with every involved team member to keep apprised of any revisions in project scope until permit issuance

Follow up with cities on plan check status until approved

Provide frequent updates of permit process to all affiliates

Keep all records of invoices and receipt of payments filed and organized by date and entity

Order KNOX boxes per superintendents’ direction and project requirements, ensure they are on time

Communicate with warehouse team for efficient delivery of any incoming items I am involved in with ordering process, printing of plans, permits, and miscellaneous documents per superintendent/PM direction

Fiscally responsible for company Permit Account checkbook and VISA activity to be reported on time to AP for billing purposes

Responsible for completing NorCal division duties involving permits and documents needed for owners and/or NorCal Fullmer team to successfully obtain permits

Any tasks assigned and directed by the Manager and Director of Department

Requirements/Qualifications:

Attention to detail

Intermediate computer literacy

Motivated to keep up in fast-paced environment

Strong work ethic

Ability to prioritize and fulfill tasks efficiently

Professional composure, integrity

Expeditive writing and verbal communication skills

Ability to meet deadlines

Adept problem solver