NOTE: Very good with W-2C, Excel and can Learn Systems.
JOB DESCRIPTIONS:
- Responsible for the processing of payrolls for large domestic and/or international entities with bi-weekly and monthly pay cycles in a timely and accurate manner in compliance with policies and basic payroll principles.
- This responsibility insures that complies with all payroll procedures and tax mandated requirements.
- Includes quarterly and annual reports/audits of payroll tax.
- Provides resolution of basic issues.
- Serves as technical advisor to professionals and management related to payroll issues and programs.
- Works under frequent supervision.
KEY RESPONSIBILITIES:
PAYROLL PROCESSING:
- Processes payroll for large domestic and/or international entities with bi-weekly and monthly pay cycles.
- May include but not limited to:
- Pay sheet creation for employees.
- Gross to net pay calculations.
- Knowledge of payroll principles.
- Withholding rules for voluntary deductions and
- Processing "off cycle" payroll checks as a result of layoffs and severance payments etc.
- Uploading payroll files to outsourced vendors for processing.
- Reconciles various general deduction reports for professionals deduction withholdings.
- Coordinates various benefit/compensation file uploads with IT support staff for payroll process for assigned entities.
- Set-up child support and garnishment orders and submit for payment for assigned entities.
- Processes payroll tax payments for designated entities.
- Provides assurance to management that payroll tax data processed is accurate and compliant.
- Provides wire transfer requests to Treasury for 401k/Pension funding, benefit account funding as well as payroll bank account funding for assigned entities.
- Audits and corrects journal entries for assigned entities.
- May create and assist Statutory Accountants with journal vouchers for payroll tax payments and accurate reporting of international payroll data into the financial system.
- Assists fellow co-workers in reviewing payroll output or reports.
POST PAYROLL PROCESSING:
- Handles retroactive calculations and payments as appropriate for assigned entities.
- Liaison to ETS coordinators tracking and reviewing late timesheets and adjusted timesheets for assigned entities.
- Reviews adjusted timesheets for reasonableness.
- Advises ETS coordinators of procedures for late and adjusted timesheets.
- May process tax balance adjustments for accurate quarterly and annual reporting.
- May process international tax reporting monthly.
- May process annual international bonus payments.
- May provide invoice payments to international payroll provider.
COMPLIANCE:
- Serves as a specialist having technical knowledge.
REPORTING:
- Generates and provides various payroll reports (system provided and ad hoc) and queries to Payroll Manager for reconciliation purposes.
- Responsible for processing the balance and difference report and process.
CONTROLS:
- Researches reconciliation issues.
- Reconciles payroll payments for non-assigned entities.
SYSTEMS:
- Assists IT Support and Payroll Manager in testing program changes to the payroll system.
- May set up international banking information for global coordination in PeopleSoft.
SUPPORT FUNCTIONS:
- Answers inquiries as designated from the Payroll general inquiry box.
- Annually assists payroll manager with year end vacation payout process.
- Assists with additional projects, as assigned.
SUPERVISORY AND RESOURCE MANAGEMENT:
- Supports continuous improvement efforts and the change management effects associated with the implementation of improvement.
PRIMARY INTERNAL CLIENTS:
- Payroll team, Treasury, HR, Department Heads and ETS Coordinators.
MANAGEMENT RESPONSIBILITIES:
- As a necessary aspect of the management, personnel or pay administration functions, this position has access to confidential personnel records and pay information not otherwise available.
- This position is responsible for protecting and maintaining the privacy of such records and information.
QUALIFICATIONS:
- Bachelor's Degree in Accounting/Finance or equivalent experience.
- Typically 2+ years related experience.
DESIRED SKILLS:
- Union, expatriate and international payroll experience preferred.
- Fundamental Payroll Certification or Certified Payroll Professional, preferred.
PREFERRED TECHNICAL SKILLS:
- Data Entry.
- Microsoft Excel.
- Intermediate.
- Knowledge of payroll taxes and regulations.
- Knowledge of General Ledger Systems.
- Knowledge of Payroll Systems, Intermediate.
PREFERRED NON-TECHNICAL SKILLS:
- Organizing.
- Planning.
- Written Communications.
- Informing.
- Peer Relationships.
- Problem Solving.
- Dealing with Ambiguity.
Required Skills
Required Experience