Edgelinkz is currently hiring for a high level admin assistant for our client located in Newport Beach,CA.

The Administrative Assistant is a resourceful self-starter and appreciates the opportunity to learn and be challenged. This is a fast-paced environment which requires a high degree of professionalism, organization, and detail orientation, coupled with the ability to multitask and prioritize.

Roles & Responsibilities

1. Travel Coordination and Preparation

• Work with managers to coordinate travel arrangements through the onsite Client  travel agency according to the Client Travel and Entertainment Policy

• Arrange ground transportation, book hotels and manage all logistics

• Create final travel itinerary and directions 

2. Expense Reports and Approvals

• Process expense reports through the Concur system in a timely manner

• Monitor and track managers’ expense reports until reimbursement

• Reconcile monthly expenses with credit card statements

3. Meeting Materials/Reporting/Client Metrics

• Submit and track progress of client presentation books for meetings as requested using our internal E-Library system

• Learn how to use the Applications to produce client portfolio reporting

• Enter Client Meeting notes and updates to MSCRM our client relationship database

• Produce weekly, monthly, quarterly reports to clients/internal members by date due

• Write and maintain detailed instructions for all assigned reports

4. Coordinate Client Meetings/Calendaring

• Coordinate client meetings for managers and handle the scheduling, materials, meals/refreshments and logistics

• Create folders with client portfolio information that managers use to prepare for meeting presentations

• Confirm the final agenda schedule with all presenters

• Ensure meeting is setup as expected and without any incidents including refreshments and material