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Receptionist

Eichleay, Inc.

Receptionist

Westminster, CA
Full Time
Paid
  • Responsibilities

    Do you have a passion for administrative and clerical activities? We are seeking a part time RECEPTIONIST to provide our Company with administrative and clerical support functions. You will report into the Team Manager of Support Services in our company’s Execute Team and will have the option to be based in our WESTMINSTER, CA office or your home office in the Westminster area.

    MOVE FORWARD WITH EICHLEAY

    Do you thrive in a culture that promotes collaboration both internally and externally? Are you passionate about providing support to multi-disciplinary teams of engineers and project delivery professionals? Your passion, experience and knowledge will be highly valued at Eichleay.

    As the Receptionist, your primary responsibilities in this position will include: reception, accounting, billing, document controls, project management and project controls. In this role, you will also be responsible for preparing spreadsheets, reports, proposals, presentation packages, specifications, and other engineering and administrative documents.

    ADDITIONAL JOB RESPONSIBILITIES

    • Assists with coverage of office duties, as needed. Coordinate with office vendors, approve vendor invoices, and maintain office supply inventory.
    • Schedules and coordinates key meetings, develops agenda, and records meeting minutes.
    • Acts as Document Control for numerous clients by processing both internal and external documents. Maintain project files and project reports.
    • Budget development and cost tracking for programs/projects.
    • Coordinate personnel on/offboarding, as needed for specific clients or for Eichleay.
    • Demonstrates awareness and commitment to health, safety and environmental issues and addresses those issues as necessary to ensure zero harm to all employees, clients, contractors with zero environmental incidents.

     JOB REQUIREMENTS

    • High School diploma and two years of experience; or equivalent combination of education, training and experience.
    • Good computer skills in Microsoft Products
    • Has good communication skills.
    • Knowledge of databases.

     

    WORK ENVIRONMENTAL & PHYSICAL DEMANDS

    The characteristics described below are representative of those encountered while performing the essential functions of this position.  Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

    • While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk, and hear, and use fingers and hands to feel objects, tools, or controls.
    • Must occasionally lift and/or move up to 25 pounds.
    • Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus.
    • Overtime may be necessary as workloads dictate.  This may include weekdays, weekends and/or holidays.
    • Job will be performed in an office environment, but may require travel to visit a Client’s office, production facility or industrial/construction job site.  Conditions will vary at each location, but the conditions listed above will apply.
    • May be assigned to work at a Client’s office, facility, or site for an extended period.  Conditions will vary at each location, but the conditions listed above will apply.  When performing outside Eichleay’s office, appropriate safety training and safety equipment will be provided by Eichleay and/or Client as required.

    WHY EICHLEAY?

    For over 140 years, Eichleay companies have developed a wide range of project delivery expertise. This legacy continues today with Eichleay, Inc. which specializes in the design and construction of industrial process, manufacturing, life science, and high technology facilities.

    Join a dynamic organization with insight fueled by experience, solutions powered by practicality, relationships built by listening and trust earned through results.

    We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.