Job Description

We have an opening for a part-time secretary/receptionist to join our small Elder Law office that assists clients with Elder Law, Estate Planning, and Guardianship needs.  This position would be a job share opportunity with our current part-time Secretary.

Responsibilities:

·         Greeting clients upon arrival. 

·         Performing client work as directed by the paralegal and/or attorney.

·         Typing, formatting, proofreading and/or finalizing documents, from dictation, handwriting, or existing documents as directed by the attorneys.

·         Maintaining electronic and paper files of legal documents updated contact lists, and company files.

·         Screening, taking and relaying accurate telephone messages and responding, as appropriate, when the mater does not require the attention of the assigned attorney.

·         Maintaining calendars of attorneys and organizing meetings, for clients consults and/or legal document signing.

·         Serve as witness and/or notary when documents are signed

·         Maintain and order office supplies

·         Other job duties as assigned.

Qualifications:

·         1-2 years clerical experience in law field preferred, but not required

·         Exceptional technical skills required, as well as strong organizational, communication and client service skills.  Familiarity with Microsoft Word, Outlook, and CRM.

·         Excellent time management, prioritizing skills, and ability to adjust to a changing work flow.

·         Must be detailed orientated, with excellent proofreading, grammar, and spelling skills, as well as the ability to multi-task and interface with clients professionally and effectively in person and on the phone.

·         Position requires high level of discretion and ability to maintain confidentiality.