Operations and Event Support Associate

E

Elevate Indianapolis

Operations and Event Support Associate

Indianapolis, IN
Full Time
Paid
  • Responsibilities

    Elevate Indianapolis Job Description: Operations & Event Support Associate

    Position Status: Hourly up to 25 hours a week between the hours of 8-5pm with occasional evenings

    Reports to: ** Chief Operations Officer**

    Job Overview

    Organizational Values

    Operations & Event Support Associate will be expected to operate in line with our values, which are:

    VISION - We plan for and commit to a better future.

    COURAGE - We take risks to do good.

    INTEGRITY - We live out our values consistently.

    RESPONSIBILITY -We fulfill our commitments faithfully.

    POSITIVE WORK ETHIC - We work with all our heart.

    RESPECT - We honor ourselves, others, and the world around us.

    CARING - We meet others in their place of need.

    General Responsibilities:

    • Administration — Keeps records and reports as requested. Administration is accurate, consistently turned in on time, and contains minimal errors.

    • Attendance — Participates, is attentive, and is present on time to meetings, classes, and activities.

    • Modeling — Serves as positive role model and leader for Elevate Indianapolis students to demonstrate outstanding ethics, organizational values, character qualities, and behavior.

    • Representation — Represents Elevate Indianapolis in a professional manner in the community, around staff and board, during site visits, at community collaborations, and at community functions.

    • Professional Development — Participates in and is attentive with learning opportunities as assigned or pursued. • Fiscal Management — Ensures that funds are used properly and for the allocated purposes according to policy.

    • Timesheet — Hours will be maintained on an hourly timesheet. • Flexibility — Fulfills other responsibilities with respectful, team attitude.

    Specific Position Responsibilities:

    Operations & Administrative Support

    • Support coordination of administrative operations (non-development)
    • Support all office, transportation, technology and equipment including office operations and upkeep and supplies purchases restocking HQ & Impact Center weekly.
    • Supports all systems, personnel files and documentation are accurate, objective, and meets standards as designated by the Director of Training & Impact and CEO.
    • Support information technology systems including but not limited to Salesforce, Sharepoint, and all technology.
    • Support communication and donor mailings as needed.
    • Event support in shopping, planning and presence as able for execution of staff, programming and engagement events.

    HR & Staff Culture

    • Support new staff and onboarding processes to assure effective on-boarding processes and followed and first 90 days of new staff.
    • Assist with maintenance of HR Files
    • Support staff culture-building and team building activities to create high-performing team environment.
    • Help recognize important staff anniversaries and birthdays and other staff celebrations.
    • Provide support for planning staff meetings, fun outings and training schedule.

    Provide Administrative Support of CEO

    • Projects and tasks as identified to support CEO in operations, grant making, communication, calendar planning, organizing and planning support for Board of Directors and other key meetings.
    • Assist in running donor reports for mailings or other types of communication and engagement as requested.
    • Providing board meeting support in preparing for board meetings and board communication.
    • Support handwritten donors thank you correspondence as requested.

    Essential Job Qualifications

    • Education — Experience in related field.Experience — Minimum two years’ experience in youth service; certifications or education in youth services preferred.
    • Commitment — Willingness to provide a clear schedule and meet expectations as scheduled in advance. This is a 12-month position.
    • Driver’s License — Valid Indiana Driver’s License and Proof of Insurance
    • Travel/Overnight Experiences — Travel as needed

    Required Competencies, Abilities & Skills

    • Ability to connect with urban youth; urban youth experience preferred.
    • Mastery of communication skills including written, verbal, and presentation.
    • Willingness to be coached and eagerness to learn new information.
    • Personal relationship skills allow employees to manage and work with a wide variety of people, professionals, and students.
    • Passion and commitment to help positively change culture and graduation rates in IPS.
    • Ability to work and contribute to a team environment.
    • Ability to manage variety of projects and goals along with personal and team responsibilities.
    • Software skills including Microsoft Word, Excel, Outlook and email.
    • Completes annual 360 review performance process, and Professional Development Plans as assigned.
    • Other duties as assigned.

    Benefits

    • Pioneering opportunity Schools to provide hope for urban youth through dynamic relationships, highly effective in-class experience, after-school/summer programs, and planning for the future

    • $15-22/hour starting pay depending on experience with 90-day review

    • 15-25 hours a week year around

    • Access to Youth Worker Well-Being Project benefits (as grant and funds permit)

    • 90-Day review will be conducted to determine appropriate fitness for role and duty assignment