Our client is a mechanical engineering firm specializing in the design of HVAC, plumbing, and fire protection systems in commercial, healthcare, institutional, residential and mixed-use high-rise projects. Currently, they are seeking a Billing Coordinator.

As a Billing Coordinator, your responsibilities may include:

• Working closely with Project Managers to ensure all relevant invoicing and fees are captured
• Invoicing customers as per the fee agreement or contract in a timely manner while ensuring accuracy
• Reviewing billing summary for Work in Progress (WIP) corrections and invoicing as per Project Lead direction, as well as coordinating and assisting WIP cleanup
• Resolving invoicing corrections and outstanding payment issues in a courteous manner
• Managing and processing disbursement within the invoicing process
• Coordinating vendor/sub-consultant inquiries and requests for payments specific to projects and approval by Project Managers
• Processing of corporate VISA related expenses
• Generating project management reports such as billing summaries, labour costings, disbursements, and hour details
• Processing customer payments into the accounting system
• Assisting with month-end procedures and other accounting duties as assigned

On your resume, we’ll be looking for the following:

• 2+ years of billing experience in an engineering, professional services, or construction environment
• Certificate or diploma in business or related field
• Experience in a small to midsize ERP environment
• Prior experience using invoice submission platforms such as GC Pay
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, etc.)

During the interview process, we will be looking for behaviours that demonstrate:

• Excellent understanding of billing processes; previous experience with Canadian and US vendors is an asset
• Strong interpersonal skills and your ability to communicate across all levels of an organization
• Ability to work independently and adapt to the stress of tight deadlines while maintaining a high level of attention to detail

What’s in it for you?

• A casual, relaxed work environment that provides a variety of exciting challenges
• Base salary of $50,000 - $60,000 based on experience
• Progressive and long-term career growth opportunities and continuous training programs
• Comprehensive benefits package including HSA and RRSP contributions
• Flex days for sick and personal leave

To Apply

Please submit your resume and cover letter (in one document) online. While we thank all who apply, only those candidates deemed qualified by the hiring manager will be contacted.