About us

Emblem is a custom commercial furniture manufacturer based in Chino, CA. Our team works with contract furniture dealerships, designers, and architects around the country to provide lounge seating that transforms commercial settings into hubs for connection, community, and creativity. We design our furniture in-house at Emblem, then prototype and build each piece just down the hall in our workshop.

We are a creative, honest, down-to-earth, design-oriented, and collaborative team. Our goal is to hire employees that don't just have the basic skills for each job, but also have a mindset of growth, teamwork, and support. We want every team member to enjoy their work each day. We believe that's what it takes to design and build truly amazing furniture.

Job Description

The Administrative Manager is responsible for the coordination of resources and completion of administrative functions across the company. These functions include payables, receivables, billings, logistics, human resources, payroll, and other related tasks as assigned. This position identifies, presents, and implements opportunities for increased efficiency and continuous improvement. The Administrative Manager reviews and analyzes reports, summarizes information, proactively identifies issues, and communicates them to the appropriate people. This position will be required to complete a variety of administrative support tasks and will be based at our factory in Chino, CA.

This position has high-growth potential for the right candidate. We are currently building and implementing new systems and you will be a crucial aspect of both choosing and implementing those programs. You will be part of a close-knit team, where trust and transparency are paramount. As we grow, this position will be given the opportunity to hire and manage additional employees and increase their compensation package. The ideal candidate will enjoy the challenges and rewards of growing an ambitious furniture company.

Preferred Qualifications

Bilingual required (English and Spanish)

At least three to five years of experience in a similar role.

Experience working for a furniture manufacturer, dealership, or within the commercial interior design industry is preferred.

Minimum one year of experience with QuickBooks Enterprise or similar

Experience in managing logistics/shipping

Experience in project management and/or order management

Experience working on HR-related tasks, ADP, payroll, etc.

Strong computer/technology skills and a quick learner of new programs

Extensive experience with Microsoft Office including Outlook, Excel, Word, etc.

Extremely organized

Comfortable in a proactive, entrepreneurial role

Comfortable and confident working independently with direction and input from a team

Professional communication, written and verbal

Responsibilities

Suggest and develop processes and systems that help us operate more efficiently and effectively.

Work with the production floor manager to monitor and reorder supplies and materials.

Manage vendor relations and accounts payable, including obtaining and comparing pricing/quotes, order placement, purchase orders, managing invoices, timeline for receiving goods, and verification/confirmation of all charges.

Basic customer care communication and responsibilities include sending invoices and following up on payment, sending tracking information for shipments, and other timeline information.

Manage freight relationships and logistics including obtaining freight quotes, preparing shipping documents, verifying and final QC check on packaging, organizing all documents and tracking information in our system.

Maintain employee personnel files, records, and I9 documents in compliance with company policies.

Run payroll and HR support through company ADP account.

Oversee general office administrative duties including phone calls, mail, basic email correspondence and tracking, scheduling, shipping memo samples and materials, etc.

Job Type: Full-time Pay: Approximately $25-30/per hour with potential for bonuses

Schedule: 8 hour shift / 5 days a week Benefits: Paid national holidays plus 1 week paid vacation, paid sick days, 401(k) available. Note: Other benefits evolving as team grows over the next 12 months.

Ability to commute/relocate: Must be able to work from our factory in Chino, CA 91710.

To apply, please send your resume and a cover letter describing your interest in this position.