Job Description

Job Description

Program Specialist

** Starting Salary: $59,500- $60,000 depending on education and experience**

Do you have a passion for serving the community? Do you consider yourself a project manager who can learn data systems and work well in a team focused environment? T his is the career for you! We are looking to hire a Full-time Program Specialist.

Purpose

Working in conjunction with project staff, the Program Specialist leads the implementation of programs and projects. Typical duties include planning, developing, implementing, and evaluating programs and projects, coordinating project activities, collaborating with project team members, developing measurable project goals and objectives, and monitoring progress toward achievement. This position is also accountable for successful execution which includes developing scopes of work, monitoring program guidelines, and evaluating activities.

Responsibilities:

• Project planning, and implementation, program development, marketing, and promotion, and coordination with business solutions for developing talent supply chains for employers, clusters, or industries.

• Develop and implement program participant recruitment strategies.

• Conduct information sessions to inform interested individuals about Employ Milwaukee training programs.

• Create and foster a positive relationship with program participants, identify and arrange, provide needed Supportive Services to ensure success.

• Record and update participant information in applicable databases (i.e., Efforts-to-Outcomes, ASSET).

• Coordinate the delivery of services utilizing a variety of virtual platforms.

• Collaborate with program manager to provide oversight on all pre-award and post-award activities that include but not limited to government and non-government grants, foundation awards and contracts on behalf of the programs department.

• Coordinates, schedules, and attends various meetings and seminars and present as appropriate.

• Collaborate with relevant Local, Regional and Federal workforce development programs and educational partners.

• Coordinate with other departments as necessary to ensure a productive environment.

• Maintain up-to-date knowledge of local, state, and federal guidelines and policies governing workforce training programs.

• Collect, organize, and analyze data required in the development of various planning contractual and informational documents.

• Assist in the preparation, review, and submission of required reports, papers, correspondence, and other documents, ensuring clarity, completeness, accuracy, and conformance with applicable policies.

• Manage and monitor data collection under state and federal data collection systems and coordinate implementation of additional data collection programs such as Efforts to Outcomes (ETO).

• Ensure, upon contract award, that systems are in place to gather all information required to meet internal and external contract conditions and coordinate regularly with relevant contract monitors, data and fiscal staff ensuring that information flow is timely and appropriate actions are taken as needed.

• Coordinate program worksite visits with contract monitors and acts as liaison for coordination of state and federal contract monitoring of the contracts.

• Prepare program updates containing quantitative and qualitative analysis.

• Recommend redesign options and implications at key decision points to assist the Director in meeting program and service outcomes and contract requirements.

What We’re Looking For:

• Strong persuasive creative writing skills, as well as excellent grammar and punctuation.
• Supervision, performance management and employer engagement skills.
• Strong understanding and considerable experience working with high level public and private leaders as well as strong understanding and experience working with non-profit organizations.
• Know-how to proactively communicate and work well with upper management.
• Must understand public grants compliance regulations and procurement rules.
• Ability to read, analyze and interpret documents such as program manuals, operations plans, technical procedure manuals, various state and federal government regulations, professional journals, and general business-related periodicals and/or journals.
• Forward thinker able to see the big picture and communicate that picture in writing.
• Strong communicator able to listen effectively to all team members, integrate multiple points of view, and synthesize concepts to sell the vision.
• Ability to work independently.
• Strong attention to detail and ability to manage multiple projects at once.
• Effective time-management skills and ability to prioritize multiple tasks and deadlines.
• Knowledge of PC applications, including Microsoft Word, Excel, Power Point.

Required Skills and qualifications:

• Associates degree in Business Administration, public administration, social sciences, or education or equivalent
• 3 to 5 years work experience that involves program coordination, job training, workforce development, grant management or project management
• Experience with virtual meeting tools such as Zoom, Teams, and Webex

Benefits & Perks:

• Paid Time Off (14+ days based on tenure) plus 11 Paid Holidays, 5 Personal Days and paid bereavement leave
• Medical, Dental, and Vision Insurance with Health Reimbursement Account (HRA)
• Flexible Spending Accounts for Health and Dependent care (FSA)
• 401(k) with Safe Harbor (depend on availability)
• Welfare Benefits Plan – term life, personal accident, and disability insurance
• Voluntary Life and Personal Accident Insurance (AFLAC)

About Employ Milwaukee

Employ Milwaukee is the local workforce development board serving Milwaukee County. By convening leaders from business and industry, economic and workforce development, education, and training as well as community partners and policy makers, our vision is to develop workforce solutions that promote regional economic growth and employment opportunity for all job seekers.

Our mission is to build a strong workforce development system by planning, coordinating, collaborating, and monitoring workforce initiatives with businesses, partners, and community stakeholders at the local, regional, and state level to ensure a skilled and productive workforce for the 21st Century.

Our goals are to connect job seekers to employment opportunities, to provide education and training options in high-growth, high-demand sectors, and to provide a skilled and sustainable workforce to attract, retain and grow diverse businesses in our Milwaukee 7 region.

Disclaimer :

The above statements are intended to describe the general nature and level of work being performed by staff assigned to this position. They are not construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.