Job Description

Our client is an award-winning boutique talent agency representing composers, songwriters, and music supervisors for film, TV, new media, and theatre located in Universal City, seeking to hire an experienced Assistant to support their CEO with various administrative tasks including calendar management, sending out invitations, project coordination, dictation during meetings, and filling in for the receptionist during their breaks.

This is a full-time (Monday-Friday), direct-hire, onsite position. The average work week will be 45-50 hours with paid overtime. Depending on experience, the agency is offering $22- $25/hour PLUS year-end bonuses AND annual merit increases. The agency also offers a FULL BENEFITS package including medical, dental, paid vacation, paid sick time, and a pension plan, plus the opportunity to work with award-winning talent!

POSITION OVERVIEW:

• Rolling calls & taking detailed call notes, balancing multiple incoming calls

• Tracking projects: maintain and update project records + notes, continually find and track upcoming projects via trades; IMDBPro, etc.

• Communicating daily with clients, producers, and studio executives

• Create & review client submission reels for projects

• Project Invoice tracking: keeping clients' film schedules organized, tracking when each milestone is ready to be invoiced for, communicating with the accounting department on client financials

• Organizing the daily agenda for agents and ensuring emails are handled, calls are returned, etc.

• General Agent + Client Mtg Schedules / Keeping Calendar

THE IDEAL CANDIDATE:

• Has the ability to multi-task & prioritize under pressure

• Has the ability to complete tasks quickly & efficiently

• Takes initiative & follows through without being asked

• Has the ability to anticipate needs, is attentive

• Mesh well with big personalities

• Possesses a great work ethic

• Demonstrates a desire to be a part of a team

• Sees this as a start to a career

• Has a passion for film music and the film music industry is a great plus

• Familiarity of Airtable, FileMaker, Microsoft Excel, Google Sheets is plus

*** Graduates of Berkeley School of Music are welcome to apply ***

EQUAL OPPORTUNITY EMPLOYER CONSIDERING QUALIFIED CANDIDATES IN ACCORDANCE WITH STATE AND FEDERAL LAWS, INCLUDING THOSE WITH CRIMINAL HISTORIES, IN A MANNER CONSISTENT WITH THE CITY OF LOS ANGELES’ FAIR CHANCE INITIATIVE FOR HIRING ORDINANCE.