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Secretary / Office Manager

Engineering For Kids - Inland Empire North

Secretary / Office Manager

Upland, CA
Part Time
Paid
  • Responsibilities

    Job Description

    Our busy office is currently accepting applications to fill the role of Secretary within our customer service department. The successful candidate will perform skilled clerical work, and provide general secretarial support to department administrators. The Secretary will be responsible for assisting with scheduling, payment processing, and general organization of the office. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision. We are a company who has been in business for 4 years and is expanding rapidly.

    Responsibilities

    Answer phone calls and redirect them when necessary

    Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

    Prepare and disseminate correspondence, memos and forms

    File and update contact information of employees, customers, suppliers and external partners

    Support and facilitate the completion of regular reports

    Develop and maintain a filing system

    Check frequently the levels of office supplies and place appropriate orders

    Make travel arrangements

    Document expenses and hand in reports

    Undertake occasional receptionist duties

    Requirements

    Proven work experience as a secretary or administrative assistant

    Familiarity with office organization and optimization techniques

    High degree of multi-tasking and time management capability

    Excellent written and verbal communication skills

    Integrity and professionalism

    Proficiency in MS Office and MS Excel (or google equivalent)

    High school diploma

    Not Required but highly desirable

    Bilingual Spanish (Speaking, reading, and writing)

    Social Media Management Skills (Twitter, Instagram, Facebook)

    Email Marketing Ability (MailChimp)

    Job Type: Part-time

    Salary: $16.00 to $20.00 /hour