Job Description

Our busy office is currently accepting applications to fill the role of Secretary within our customer service department. The successful candidate will perform skilled clerical work, and provide general secretarial support to department administrators. The Secretary will be responsible for assisting with scheduling, payment processing, and general organization of the office. This position is ideal for someone who is motivated, able to prioritize work assignments as they come in, and capable of working without supervision. We are a company who has been in business for 4 years and is expanding rapidly.

Responsibilities

Answer phone calls and redirect them when necessary

Manage the daily/weekly/monthly agenda and arrange new meetings and appointments

Prepare and disseminate correspondence, memos and forms

File and update contact information of employees, customers, suppliers and external partners

Support and facilitate the completion of regular reports

Develop and maintain a filing system

Check frequently the levels of office supplies and place appropriate orders

Make travel arrangements

Document expenses and hand in reports

Undertake occasional receptionist duties

Requirements

Proven work experience as a secretary or administrative assistant

Familiarity with office organization and optimization techniques

High degree of multi-tasking and time management capability

Excellent written and verbal communication skills

Integrity and professionalism

Proficiency in MS Office and MS Excel (or google equivalent)

High school diploma

Not Required but highly desirable

Bilingual Spanish (Speaking, reading, and writing)

Social Media Management Skills (Twitter, Instagram, Facebook)

Email Marketing Ability (MailChimp)

Job Type: Part-time

Salary: $16.00 to $20.00 /hour