Job Description

HOURS

• PART-TIME TO START, POSSIBLE FULL-TIME OPPORTUNITY

• CORE HOURS (IN-OFFICE) - 11:00AM - 3:00PM MONDAY-FRIDAY

JOB DESCRIPTION

MAIN DUTIES OF THE EXECUTIVE ASSISTANT CONSIST OF DATA ENTRY, PREPARING AND PROCESSING INTERNAL AND EXTERNAL DOCUMENTS FOR REPORTING PURPOSES, AND UPDATING AND MAINTAINING VARIOUS SPREADSHEETS. THE CANDIDATE MUST HAVE GREAT ATTENTION TO DETAIL AND BE CAPABLE OF COMPLETING COMPLICATED TIME CALCULATIONS FOR PAYROLL. THIS ROLE ALSO REQUIRES MULTITASKING ACROSS A RANGE OF RESPONSIBILITIES, INCLUDING SCHEDULING, HANDLING BASIC ACCOUNTING ACTIVITIES, RECEIVING AND FORWARDING COMMUNICATIONS, AND GENERAL CLERICAL DUTIES.

DETAILED DUTIES AND RESPONSIBILITIES

• ASSIST WITH THE PREPARATION OF MONTHLY TIME REPORTS AND TIMESHEETS FOR EMPLOYEES.

• ANSWER THE MAIN PHONE LINE AND RESPOND TO INQUIRIES.

• PROCESS AND DISTRIBUTE DAILY MAIL.

• HANDLE CORRESPONDENCE DIRECTED TO REGIONAL MANAGERS, SUPERVISORS, AND EXECUTIVE STAFF.

• MAINTAIN THE CURRENT FILING AND DATABASE SYSTEMS, AND LOOK FOR WAYS TO IMPROVE CURRENT SYSTEMS.

• MAINTAIN PROFESSIONAL DISCRETION AND PRIVACY OF ALL COMPANY INFORMATION.

• MAINTAIN CONFIDENTIALITY OF HIGHLY SENSITIVE INFORMATION.

• MANAGE COMPLEX OFFICE ADMINISTRATIVE WORK REQUIRING THE USE OF INDEPENDENT JUDGMENT AND INITIATIVE.

• ASSIST THE HUMAN RESOURCES DEPARTMENT WITH PAYROLL AND PERSONNEL DATABASES.

• CONFER WITH THE ACCOUNTING DEPARTMENT TO HELP ITEMIZE INVOICES.

• FAMILIAR WITH FUNCTIONAL OFFICE TOOLS (I.E. VOICE OVER INTERNET PHONE (VOIP), SOFT PHONE SYSTEMS, MICROSOFT OFFICE, FAX MACHINES

Company Description

Enidan Enterprises, LLC is a small business that transports mail for the United States Postal Service (USPS). We have routes in Illinois, Maryland, New York and New Jersey. The company is headquartered in Columbia, MD.