Job Description
Entech Staffing Solutions is seeking an Experienced Executive Assistant for a position in Flint, MI. The Executive Assistant will provide executive level support by managing personal calendars, attending meetings as requested, and they will be a liaison between the Board of Trustees and the organization. This is a contract position with the opportunity to go direct based on job performance, attitude, attendance, etc. Pay is based on experience. Pay Rate: $19.00/hr
Responsibilities:
Provide administrative support to the President and CEO and VP of Finance and Administration.
Order supplies for the organization as needed.
Manager President and CEO’s calendar; ensuring they are prepared for their meetings in advance.
Attend Board and Committee meetings, prepare rooms, and take minutes.
Serve as a primary source of information to staff and patrons about programs and services.
Interacts with Board, staff, outside organizational representatives, patrons and vendors; at times, representing the organization at special events and in committee meetings.
Sort and distribute mail
Prepares correspondence to respond to internal inquiries from employees and external inquiries from outside individuals, institutions, and vendors, for own or supervisor’s signature. Compose, edit, and proofread key office materials.
Conducts research and prepares reports and presentations as requested.
Travel is primarily local during the business day, although some out of the area and overnight travel may be expected.
Additional duties, as assigned.
Qualifications:
High school education or equivalent is required with a Bachelor of Business Administration preferred.
A minimum of three years executive assistant, secretarial, office, or related experience is required.
Previous work experience with non-profits and/or the performing arts is beneficial.
Strong interpersonal skills and ease with both telephone and in-person contacts
Strong organizational and time-management skills, including ability to handle multiple tasks simultaneously
Preparation of minutes and short documents
Problem solving skills
Ability to handle sensitive information
Proficiency in MS Office Suite – Excel, Word – advanced skill set
Ability to work independently
Must possess a valid Michigan driver’s license
Must pass a drug test and criminal background check
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