****Flashship Logistics is seeking a driven individual who is eager to learn, grow, and make a meaningful impact as part of our fast-paced, collaborative team.

The ideal candidate is detail-oriented, proactive, and thrives in an environment that values continuous improvement, creative problem-solving , and strong teamwork. If you’re ready to advance your career and contribute to a forward-thinking company, we want to hear from you.

We currently have four open positions: HR, Accounts Payable, Purchasing Associate, and Executive Administrative Coordinator.

Human Resource Staff:

• Assist with posting jobs and screening candidate resumes.
• Schedule interviews and communicate with job applicants.
• Help coordinate the onboarding process for new hires.
• Maintain and update employee records and HR databases.
• Prepare HR-related documents as needed.
• Respond to basic employee inquiries regarding HR policies and procedures.
• Perform general administrative tasks such as filing, photocopying, and data entry.

Accounts Payable:

• Assist with reviewing and entering invoices into the accounting system.
• Help match invoices with purchase orders and receiving documents.
• Support basic payment preparation via check, ACH, or wire transfer.
• Maintain organized digital and paper invoice records.
• Communicate with vendors regarding payment questions or missing documents.
• Help resolve basic discrepancies between invoices and supporting documents.
• Support vendor statement reconciliation under supervision.
• Assist with general clerical tasks such as filing, scanning, and data entry.

Purchasing Associate:

• Generate purchase orders based on approved requisitions.
• Communicate with vendors to obtain quotes, place orders, and track shipments.
• Maintain accurate records of purchase orders, vendor information, and pricing.
• Resolve discrepancies with vendor deliveries and invoices.
• Maintain organized purchasing files and documentation.

Executive Administrative Coordinator:

• Maintain office supplies inventory and place orders as needed
• Coordinate maintenance of office equipment and manage vendor relationships
• Assist with scheduling meetings, appointments, and conference room bookings
• Support onboarding of new employees with desk setup, access, and materials
• Maintain office cleanliness and organization in collaboration with facilities staff
• Provide administrative support such as data entry, filing, and document preparation
• Projects assigned