P B Hoidale Co Inc is a leading provider of petroleum equipment, fuel systems, and service solutions across the Midwest. With a strong commitment to quality, safety, and customer satisfaction, our team delivers dependable products and exceptional service to commercial and industrial clients. We are looking for a detail-oriented and motivated Entry Writer to join our operations team and help ensure accurate and timely documentation of shipments and compliance with all applicable regulations.

Position Summary

The Entry Writer is responsible for preparing, reviewing, and submitting import/export documentation to ensure compliance with U.S. Customs and other government agency regulations. This role requires strong attention to detail, excellent organizational skills, and the ability to communicate effectively with internal departments, carriers, and external partners. The Entry Writer plays a critical role in maintaining smooth logistics operations and supporting customer satisfaction.

Key Responsibilities

• Prepare and process customs entries and related documentation for import and export shipments

• Review commercial invoices, packing lists, and other shipping documents for accuracy and completeness

• Classify goods according to the Harmonized Tariff Schedule (HTS)

• Ensure compliance with all applicable U.S. Customs and Border Protection (CBP) regulations and company policies

• Communicate with freight forwarders, brokers, and government agencies to resolve any entry-related issues

• Maintain accurate and organized records of shipments and documentation

• Monitor and track shipment status to ensure timely release and delivery

• Collaborate with internal departments (logistics, accounting, purchasing, etc.) to ensure proper documentation and process flow

• Stay current on changes in import/export laws and regulations

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business, logistics, or a related field preferred

• 1–3 years of experience in import/export, customs brokerage, or logistics operations

• Knowledge of U.S. Customs procedures and import/export compliance regulations

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with logistics or customs software a plus

• Strong attention to detail, analytical ability, and organizational skills

• Excellent written and verbal communication skills

• Ability to work independently and manage multiple priorities in a fast-paced environment