Benefits:
Opportunity for advancement
Signing bonus
Training & development
Entry-Level Program Associate provides essential administrative, analytical, and operational support to a specific Program Team. This position is ideal for a highly organized, detail-oriented professional with a passion for international development, seeking to begin a career in the non-profit sector.
🔑 Essential Functions and Responsibilities
Grant Monitoring: Assist the Program Manager with the initial review of grant proposals, and help track grantee reports, ensuring timely submission and compliance with donor requirements.
Document Management: Maintain organized program files, including contracts, budgets, reports, and communications, ensuring all documentation is accurate and easily accessible.
Financial Tracking: Support the tracking and reconciliation of program budgets and expenses, interfacing with the Finance Team and partners to ensure accurate accounting for grant expenditures.
Background Research: Conduct research on specific technical areas (e.g., gender-responsive climate adaptation, humanitarian response best practices) to inform program strategy and proposal development.
Information Synthesis: Assist in compiling, analyzing, and synthesizing data from field offices to prepare summaries, reports, and presentations for internal leadership and external stakeholders (donors, partners).
Drafting Materials: Prepare and coordinate the production of meeting materials, including drafting memos, presentations, and communication pieces with high-quality formatting and editing.
Scheduling and Logistics: Plan, coordinate, and manage initiative-related meetings and convenings, including calendaring, travel logistics (domestic and international, if needed), and managing associated communications.
Internal Collaboration: Serve as a liaison between the Program Team and other departments (e.g., Fundraising, Communications, Finance) to streamline operational workflows.
Process Improvement: Identify and recommend improvements to administrative and grant management processes to enhance the team’s efficiency and data quality.
Required:
Experience: 0-2 years of professional experience (internships and volunteer experience count) in an administrative or project support capacity, preferably within a non-profit or development setting.
Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and excellent computer skills, including experience with data management or CRM systems.
Core Competencies: Exceptional attention to detail, strong organizational and project management skills, and the ability to manage multiple priorities simultaneously under tight deadlines.