Job Description

** Basic Function and Scope of Responsibility:**

The Administrative Assistant is primarily responsible for front desk reception and administrative and clerical support to the Leadership Team members and the company.

Position is full-time, Monday-Friday, 9 a.m.-5 p.m., with overtime as needed. Candidates currently living within a commutable distance of Des Moines, Iowa are encouraged to apply.

** Essential Job Duties:**

• Operates a multi-line telephone system. Screens and routes calls courteously and efficiently to ensure clients/vendors receive professional customer service daily.
• Greets customers, clients and visitors to the laboratory daily and follows appropriate sign-in procedures to create a positive impression of Eurofins TestAmerica’s business practices.
• Receives and routes mail, faxes and various business correspondences to the appropriate department or employee so that it may be processed in a timely manner daily.
• Performs basic office procedures according to standard operating procedures so information is appropriately maintained.
• Prepares outgoing mail and correspondence daily and ensures that it is shipped in the most cost-effective manner and received on a timely basis.
• Maintains office equipment as needed to ensure proper equipment operations.
• Prepares agendas, meeting notes and miscellaneous correspondence upon request to enhance internal communication.
• Codes invoices and obtains purchase order number for weekly processing by accounts payable.
• Inventories and orders office and lab supplies (current system is Coupa) so appropriate supply levels are on hand includes sourcing supplies when not available.
• Manages basic service calls/agreements as needed by the lab
• Assist in planning lab events

Qualifications

** Essential Knowledge, Skills and Abilities:**

• ** The ideal candidate would possess** :

• Knowledge of computers and Microsoft Office programs

• Operating standard office equipment

• Customer service skills

• Basic office skills

• Ability to work with the public

• Excellent communication (oral and written) and attention to detail

• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude

• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies

• ** Basic Minimum Qualifications** :

• High School diploma or equivalent; Course work in business or computers preferred

• 2-3 year secretarial/customer service experience

• Authorization to work in the United States indefinitely without restriction or sponsorship

** __**

Additional Information

What we offer:

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work. We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays and vacation, personal days, and dental and vision options.

Physical Requirements:

• Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
• Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
• Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins Environment Testing Businesses in the US are routinely engaged in Federal Contracts. Federal Government vaccination mandates may apply to staff working in these businesses. Successful applicants may be required to confirm vaccination status or demonstrate eligibility for medical or religious exemptions prior to commencing employment. In addition, certain positions require travel for which vaccination is required in accordance with Eurofins policy.