Job Description

APPLY ONLINE: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=19870&clientkey=F301ABEF82EFE5599B15CF7D436EA7B2

BASIC FUNCTION: Performs a wide range of administrative and office support activities for the Chief Operating Officer (COO); serves as the Corporate Secretary.

RESPONSIBILITIES:

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues • Manages COO’s schedule, appointments, and travel arrangements • Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials reserving and preparing facilities, and recording and disseminating meeting minutes • Completes expense reports • Answers, screens, and manages calls to the COO’s office • Hosts visitors to the EEI headquarters • Assists with gathering reports and preparing the Board Book for each of the quarterly Board of Directors meetings • Organizes and attends each of the quarterly Board of Directors meetings • Files and retrieves documents and reference materials including the maintenance of official EEI files • Communicates verbally and in writing with stakeholders on behalf of the COO • Prepares and edits correspondences, mailings, other documents on behalf of the COO • Maintains office equipment and supplies for the COO’s office • Exercises considerable judgment and discretion in negotiations and contracts with vendors for Board meetings and other events • Creates and analyzes reports for events and campaigns including event follow-ups • Travels 2-6 times per year for Board meetings, donor events, and as requested to assist the COO • Backs-up Customer Service Representative/Receptionist • Performs office cleaning tasks according to cleaning schedule • Other duties and projects as assigned

QUALIFICATIONS:

• Bachelor’s degree (B.A.) or equivalent, three to five years related experience or equivalent combination of education and experience required • Must have or be able to obtain a valid Passport for international travel • Notary Public preferred • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm • Acute attention to detail and advanced clerical skills • Advanced written and verbal communication skills; ability to produce professional reports and correspondences free of grammatical, spelling, and punctuation errors • Ability to work on complex projects with general direction and minimal guidance • Strong organizational, problem-solving, and analytical skills • Knowledge of office administration and procedures, data entry, and general bookkeeping procedures • Professional appearance and demeanor • Ability to manage a broad variety of projects simultaneously and work within deadlines • Ability to work independently and as a member of various teams and committees • Strong interpersonal skills • Demonstrated creativity and flexibility • Ability to effectively communicate with people at all levels and from various backgrounds • Ability to maintain confidentiality • Good judgment with the ability to make timely and sound decisions • Commitment to excellence and high standards • Proficient in relevant computer applications, including DDSE, Microsoft Office Suite, Google Apps, and the internet; experience with Mac OS is preferred

KEY COMPETENCIES:

• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives, organizes or schedules other people and their tasks; develops realistic action plans. • Judgment: Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions. • Dependability: Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to work hours necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan. • Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. • Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things. • Quality Management: Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness. • Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; respects diversity. • Oral and Written Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. • Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. • Diversity and Ethics: Shows respect and sensitivity for cultural differences; treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

RELATIONSHIPS:

• Maintains a healthy relationship with God and an exemplary Christian testimony • Maintains a healthy relationship with family members (i.e., spouse and children as applicable) • Functions as a responsible member in good standing of a local church • Participates in the EE ministry in a local church • Reports to the COO • Willing and able to cooperate with the leadership and policies of EE • Relates well and communicates clearly with all EE staff and ministry contacts

PHYSICAL DEMANDS AND WORK ENVIRONMENT: WHILE PERFORMING THE DUTIES OF THIS JOB, THE EMPLOYEE IS FREQUENTLY REQUIRED TO DO THE FOLLOWING:

• Occasionally required to stand • Occasionally required to walk • Continually required to sit • Continually required to utilize hand and finger dexterity • Occasionally required to climb, balance, bend, stoop, kneel or crawl • Continually required to talk or hear • Occasionally required to lift/push light weights up to 25 pounds • Specific vision abilities required for this job include close vision, distance vision, peripheral, depth, and ability to adjust or focus • Utilize visual acuity to operate equipment, read technical information, and/or use a keyboard • The noise level in the work environment usually is quiet

FLSA: This position is full-time, exempt, salary, Monday – Friday, 8:30 am – 5:00 pm.