Company: Health Centers
Title: Events & Media Coordinator (Contractor - Full Time)
Location: U.S. Remote with occasional travel, Texas preferred.
The Events & Media Coordinator will play a vital role in supporting the managing and streamlining day-to-day schedules, media appearances, and public event logistics. This person must be highly organized, detail-oriented, solution-focused, and adaptable. The ideal candidate will act as a central hub of communication between the executive and internal/external partners—ensuring that every touchpoint delivers excellence and every guest interaction feels like a VIP experience.
Confirm and manage the executive's daily calendar, ensuring they are fully prepared and aligned with all commitments
Monitor and assist with email inboxes and Voxer communication, flagging urgent items and organizing messages efficiently
Manage scheduling and rescheduling of internal meetings, podcast interviews, and public appearances
Ensure all presentation materials are finalized, accurate, submitted on time, and aligned with marketing deliverables and offers
Serve as a communication liaison between the executive and departments including PR, Marketing, Affiliate, Events, and Program Teams
Consistently go above and beyond to ensure every guest, collaborator, and contact feels seen, appreciated, and prioritized
Assist in planning and executing logistics for both live and virtual events, including venue coordination, menus, materials, and on-site setup
Ensure the executive is equipped with presentation essentials (e.g., easel, non-toxic markers, paper, etc.) for all speaking engagements
Coordinate with media and production teams for live filming, class recordings, and interviews
Be available to support nights and weekends during live events or travel
Provide additional assistance to the event team while on-site at events
Work closely with internal leaders across departments to ensure smooth execution of campaigns, events, and media opportunities
Assist in locking in event dates and managing the executive's availability across company initiatives and partnerships
Manage personalized gifting and thank-you gestures from the executive to guests, team members, and collaborators (e.g., maintaining a 1-800-Flowers account)
Help uphold and elevate the brand through intentional, thoughtful touches that reflect excellence and appreciation
Exceptionally organized, proactive, and able to anticipate needs
A warm, polished communicator who builds trust and connection easily
Comfortable in high-paced, dynamic environments with competing priorities
Discreet, trustworthy, and professional in handling confidential information
Proficient in Google Workspace, Monday.com, scheduling platforms, and communication tools such as Voxer
Previous experience supporting a high-profile executive, author, or thought leader
Background or strong interest in the health, wellness, or functional medicine space
Budgeted Pay: $60-65,000 annual salary