Job Summary

Responsible for overseeing the daily business operations of the office and clinic.

Essential Job Functions

Code invoices for proper payment and account distribution using proper vendor numbers; set up new vendors when necessary.

Obtain necessary documents/claims needed for annual Quality Assurance audit.

Assist with Marketing, ordering supplies when needed, attend marketing events to obtain new patients for the clinic.

Type memos, letters, and other materials as assigned.

Maintain and order office supplies and equipment as needed.

Receive and direct phone calls, and make appointments for the clinic.

Maintain front office traffic in regards to appointments, and assist Nurse Practitioner as needed.

Maintain a record of patients served including service dates, birthdates, SSN/other benefits, and any other pertinent information.

Contact vendors for repairs as needed upon the request of the Executive Director. All the repairs are subject to the approval of the Executive Director.

Maintain a general ledger of accounts for all (CASH) clients including receipts and copies of the checks; provide a monthly statement of these activities to the Executive Director.

Screen potential patients as requested, and assist with labs.

Ensure all patient billing is signed, coded, and filled out correctly to submit to the billing clinic and communicate effectively with billing clinic associates.

Assist with administrative work in the office and clinic as assigned.

Ensure the cleanliness of exam rooms.

Complete general office filing of staff and client files.

Collect and send overnight packages to the lab companies as needed.

Opening and closing the Evergreen/Abundant Office.

Qualifications

Effectively read, write and communicate verbally in English and must be able to read and understand instructions, perform record keeping and write reports.

Valid driver’s license, which meets Evergreen requirements for insurance purposes and proof of liability coverage if a vehicle is owned.

Meet and maintain all requirements of the applicable state agency(ies), including good standing with the state abuse and neglect registry.

Submit to and pass a drug screen and criminal background check.

Ability to learn basic computer skills (i.e. turn on/off, log in/out, input data, approve timesheet).

Prior Medical Coding/Billing experience is recommended.

Prior Medical/Doctors office experience is recommended.

Physical Demands

Constantly moves about to coordinate work.

Regularly moves and positions objects weighing up to 25 pounds.

Regularly assist individuals physically by lifting and positioning them as appropriate.

Constantly alert and aware of a person’s needs.

Occasionally exposed to viruses and infectious conditions.

Special Requirements

Represent Evergreen/ Abundant Healthcare in public in a fashion that would reflect the credibility and professionalism of the organization.

Desire to work with people with disabilities and enhance their quality of life

Function successfully in stressful situations

Ability to work extra hours when needed