Job Summary

Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office.

Essential Job Functions

Type memos, letters and other materials as assigned

Maintain and order office supplies

Receive and redirect all incoming telephone calls

Handle incoming and outgoing mail and express packages

Assist with the submission and coding of accounts payable

Compile data as requested

Assist with leave request administration and documentation

Complete filing as requested

Screen potential applicants as requested

Refer screened applicants to Home Managers, as needed

Process selected employee packets in preparation for submittal to Corporate Office

Process and schedule all potential employees drug screen

Coordinate all employees Hepatitis B and TB records

Other duties as assigned by the Administrative Assistant or Executive Director

Qualifications/Experience/Job Knowledge

High school diploma or equivalent; some college preferred

One (1) year minimum of general office experience

Read, write and follow verbal and written instructions

Working knowledge of computers and the ability to write basic business letters

Physical Requirements

Constantly moves about to coordinate work

Regularly works in fast pace environment with multiple task deadlines

Regularly moves and positions objects weighing up to 50 pounds

Occasionally exposed to viruses and infectious conditions

Constantly alert and observant during working hours

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Special Requirements

Represent Evergreen in public in a fashion that would reflect credibility and professionalism on the organization

Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities

Must have the ability to maintain good working relationships with Evergreen staff and with contact from other agencies or entities

Function successfully in stressful situations

Ability to work extra hours when needed

Employment Variables

Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check. Must be able to work some evenings when required.

Working Environment

General office environment.