We’re hiring a professional and proactive executive assistant to support our owner and managing attorney. You will be working with a high-level entrepreneur and lawyer. At the bottom, your job is to make their life easier by keeping them organized and focused. You’ll be responsible for managing schedules, making travel arrangements, organizing systems, and ensuring that administrative tasks in the office run smoothly. The right candidate will be extremely organized and understand the importance of energy and time management. You will assist the owner of the law firm with tasks and activities that are not part of their law firm responsibilities. This is an audition to transition into the office manager position for the law firm with the potential for significant earnings. We are one of the fastest-growing law firms in Texas, and you will gain invaluable experience from working directly with the owner, who has a diverse level of business experience. You will essentially be an extension of the owner. You will be expected to apply your expertise and experience to fine-tune the owner’s business and personal organizational systems. Responsibilities: • Manage schedules including itineraries, travel arrangements, and team meetings • Coordinate follow-ups on project assignments and delegation • Maintain personal calendar and work with the Firm’s legal assistant to ensure personal calendar and work calendar mesh/do not conflict • Organize office meetings and parties • Contact professional contacts and referral sources to schedule “get to know you” and “keep in touch” meetings • Register for conferences and CLEs • Handle all aspects of travel (business trips, family vacations, airfare, car service, dinner reservations, and activities while there) • Correspondence communication • Triage email per SOP/system file records electronically in the email and case management system • Screen calls • Ensure responses to communications are received timely manner • Office assistance • Project management • Ordering/delivering supplies for the office • Pick up food/snacks/beverages/goodies for the office • Attend C-Suite meetings; take notes, keep me on task, and help me calendar my tasks • Transcribe notes of meetings • Gather reports from the Administrator and Bookkeeper to review and alert • Deal with simple office IT issues or arrange for an IT vendor • Office marketing assistance • Organize networking contacts and set up a system to monitor contact dates • Send thank you cards • Prepare GAS call lists and referral lists for clients • Assist with making GAS calls, referral calls • Household management (coordinate with the house manager) • Manage family calendar • Schedule personal appointments • Coordinate with household vendors • Manage, track, and log expenses and receipts • Manage (locate, schedule, pay, and oversee the work of) services/vendors such as • Chef/meal prep/meal delivery • Sort, scan, and get rid of mail • Pick up and drop off dry cleaning • Party coordination • Dinner party management • Party and event planning • Remind me of the shit I said I would do but forgot Qualifications: • Familiar with Microsoft Office • Possess a high school diploma, G.E.D. or equivalent • Strong organizational skills, communication skills, time management skills, and interpersonal skills • Experience handling confidential information and adhering to strict deadlines • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar Compensation: $40,000 plus bonuses

• Coordinate follow-ups on project assignments and delegation • Maintain personal calendar and work with the Firm’s legal assistant to ensure personal calendar and work calendar mesh/do not conflict • Organize office meetings and parties • Contact professional contacts and referral sources to schedule “get to know you” and “keep in touch” meetings • Register for conferences and CLEs • Handle all aspects of travel (business trips, family vacations, airfare, car service, dinner reservations, and activities while there) • Correspondence communication • Triage email per SOP/system file records electronically in the email and case management system • Screen calls • Ensure responses to communications are received timely manner • Office assistance • Project management • Ordering/delivering supplies for the office • Pick up food/snacks/beverages/goodies for the office • Attend C-Suite meetings; take notes, keep me on task, and help me calendar my tasks • Transcribe notes of meetings • Gather reports from the Administrator and Bookkeeper to review and alert • Deal with simple office IT issues or arrange for an IT vendor • Office marketing assistance • Organize networking contacts and set up a system to monitor contact dates • Send thank you cards • Prepare GAS call lists and referral lists for clients • Assist with making GAS calls, referral calls • Household management (coordinate with the house manager) • Manage family calendar • Schedule personal appointments • Coordinate with household vendors • Manage, track, and log expenses and receipts • Manage (locate, schedule, pay, and oversee the work of) services/vendors such as • Chef/meal prep/meal delivery • Sort, scan, and get rid of mail • Pick up and drop off dry cleaning • Party coordination • Dinner party management • Party and event planning • Remind me of the shit I said I would do but forgot