Job Description
We are seeking a highly organized and efficient Executive Administrative Assistant with HR duties to join our team at a housing authority. The Executive Administrative Assistant will perform a wide range of administrative and HR duties to support the executive team and ensure the smooth operation of the organization. The ideal candidate should have a degree in a business-related field and at least one year of experience in administrative work.
Responsibilities:
- Perform general administrative tasks such as answering phones, scheduling appointments, preparing correspondence, managing files, and distributing information to staff members.
- Manage incoming and outgoing mail and emails, including drafting and sending professional emails on behalf of the executive team.
- Assist in the recruitment and onboarding process, including posting job openings, reviewing resumes, conducting initial interviews, and completing new hire paperwork.
- Manage employee records, maintain personnel files, and ensure compliance with federal and state employment laws.
- Assist in the development and implementation of HR policies and procedures.
- Coordinate employee training and development programs.
- Assist in the administration of employee benefits programs, including health insurance, retirement plans, and paid time off.
- Assist with payroll processing and ensure accurate record-keeping of employee hours and time off.
- Prepare reports and presentations for executive meetings and assist with other special projects as needed.
Requirements:
- Bachelor's degree in a business-related field.
- At least one year of experience in administrative work.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Strong attention to detail and accuracy.
- Ability to work independently and in a team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of HR policies and procedures preferred.
- Ability to maintain confidentiality and handle sensitive information with discretion.
If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity.
Skills
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and copy machines
- Proficiency in MS Office and MS Excel
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Bachelors Degree Required; additional qualification as an Administrative assistant or Secretary will be a plus
Compensation/Benefits
- $51,000 Annually with qualified experience.
- Health, dental, vision and life insurance
- 401(k) Plan, contributions – employees 6%, employer 8%
- Paid annual and sick leave
- Paid holidays'