Benefits:

Competitive salary

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our Executive team. This role will involve managing day-to-day administrative tasks, coordinating schedules, handling communications, and ensuring the smooth operation of the executive’s office. The ideal candidate will be a strong communicator, tech-savvy, and capable of working in a fast-paced environment.

Key Responsibilities:

Calendar and Schedule Management:

Manage and prioritize appointments, meetings, and events for the executive team.

Coordinate and schedule internal and external meetings, ensuring the executive’s time is used effectively.

Communication Management:

Serve as the main point of contact for internal and external communications, including phone calls, emails, and correspondence.

Screen and prioritize communications, responding as needed on behalf of the executive.

Travel and Logistics Coordination:

Arrange all travel logistics, including flight, hotel, and transportation bookings for domestic and international trips.

Prepare detailed itineraries and ensure all necessary documents are for business travel.

Document Preparation and Management:

Draft, edit, and proofread correspondence, reports, and presentations as required.

Maintain an organized filing system for both digital and physical documents.

Meeting and Event Coordination:

Schedule and prepare materials for meetings, including agendas, presentations, and follow-up tasks.

Take meeting notes and ensure timely distribution of meeting minutes.

Project Support and Management:

Assist with the coordination of key projects, ensuring deadlines and milestones are met.

Track and report on the status of ongoing projects or initiatives.

General Administrative Support:

Handle a variety of tasks such as office supplies, expense reports, and other administrative duties.

Provide support for special projects as requested by the executive team.

Required Qualifications:

Proven experience as an Executive Administrative Assistant or similar role supporting senior-level executives.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.

Excellent communication skills, both written and verbal, with the ability to interact professionally with executives, clients, and team members.

Strong organizational skills and attention to detail, with the ability to multitask and manage multiple priorities.

High level of discretion and confidentiality when handling sensitive information.

Ability to work independently and as part of a team in a fast-paced environment.

Preferred Qualifications:

Associate or bachelor’s degree in business administration, Communications, or related field, is not required but a plus.

Experience with event planning or project management.

Familiarity with office management software and tools (e.g., Google Workspace, Slack, etc.).