Job Description

Job Description

We are seeking a highly skilled and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This individual will play a pivotal role in ensuring the efficiency and effectiveness of executive operations, handling complex scheduling, communications, and sensitive information with professionalism and discretion.

The ideal candidate will bring a strong blend of strategic thinking, operational excellence, and a proactive mindset. Exceptional organizational abilities, superior communication skills, and a polished, professional demeanor are essential.

Key Responsibilities

• Executive Support: Manage and maintain complex calendars, coordinate meetings, and handle logistics for travel arrangements, conferences, and events.

• Communication Management: Act as a liaison between the executive and internal/external stakeholders; manage and draft correspondence, presentations, and reports.

• Project Coordination: Assist with tracking key projects and initiatives, ensuring timely follow-ups and deliverables.

• Document Management: Prepare, proofread, and edit sensitive documents with the utmost attention to detail.

• Meeting Preparation: Coordinate agendas, take accurate meeting minutes, and ensure action items are followed up and completed.

• Confidentiality: Handle confidential and sensitive information with integrity and discretion at all times.

• Office Operations: Support office management tasks as needed, including vendor coordination, supply management, and special administrative projects.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field; advanced degree or certifications (e.g., CAP, PMP) a plus.

• 5+ years of experience in an executive assistant or senior administrative support role, preferably in a fast-paced, high-growth environment.

• Proven track record of managing multiple priorities with precision and grace under pressure.

• Exceptional attention to detail and accuracy in all tasks.

• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Google Workspace, Slack, Zoom).

• Outstanding written and verbal communication skills.

• Ability to anticipate needs, think critically, and offer solutions proactively.

• Strong interpersonal skills and the ability to build trusted relationships at all levels of the organization.

Preferred Attributes

• Experience working with C-level executives.

• Familiarity with executive-level reporting tools and software.

• High degree of emotional intelligence, adaptability, and resilience.

• Demonstrated ability to handle changing priorities in a dynamic environment.

Why Join Us?

We offer a dynamic and inclusive workplace where innovation and collaboration are at the forefront. As a key member of our team, you’ll have the opportunity to work closely with senior leadership and make a significant impact on the organization’s success.

Company Description

United National Consumer Suppliers (UNCS) is a leading wholesale distributor specializing in manufacturer excess inventory, closeouts, and overstock. We purchase merchandise from manufacturers, distributors, and wholesalers, then sell to thousands of mass retailers, distributors, and grocers around the globe.

Consistently recognized by Inc. Magazine as one of America’s most entrepreneurial and fastest-growing companies, UNCS thrives on innovation, speed, and strong partnerships.

Each retailer in today’s market needs different preparations done to their merchandise in order to remain competitive. One of the reasons so many customers keep coming back to UNCS is that the UNCS family gets to know these preparations and executes on them. The purchasing and sales teams develop one on one relationships with their vendors and customers. The logistics team pores through the routing and vendor manuals to ensure complete compliance with a customer’s needs.

UNCS is headquartered in sunny Fort Lauderdale, Florida near the scenic Atlantic Ocean and just north of Port Everglades. UNCS works with vendors and customers in the 48 contiguous states, Mexico, Canada, the European Union and the Caribbean and is constantly looking to expand its horizons. \t

UNCS is an active community partner; UNCS works with several local non-profits to benefit South Florida families. Major partnerships are currently with the Joe DiMaggio Children's Hospital/Memorial Foundation, Broward Partnership for the Homeless, the Cherry Pantry at Temple University, Soles4Souls and the Broward Education Foundation.

Company Description

United National Consumer Suppliers (UNCS) is a leading wholesale distributor specializing in manufacturer excess inventory, closeouts, and overstock. We purchase merchandise from manufacturers, distributors, and wholesalers, then sell to thousands of mass retailers, distributors, and grocers around the globe.\r\n\r\nConsistently recognized by Inc. Magazine as one of America’s most entrepreneurial and fastest-growing companies, UNCS thrives on innovation, speed, and strong partnerships.\r\n\r\nEach retailer in today’s market needs different preparations done to their merchandise in order to remain competitive. One of the reasons so many customers keep coming back to UNCS is that the UNCS family gets to know these preparations and executes on them. The purchasing and sales teams develop one on one relationships with their vendors and customers. The logistics team pores through the routing and vendor manuals to ensure complete compliance with a customer’s needs. \r\n\r\nUNCS is headquartered in sunny Fort Lauderdale, Florida near the scenic Atlantic Ocean and just north of Port Everglades. UNCS works with vendors and customers in the 48 contiguous states, Mexico, Canada, the European Union and the Caribbean and is constantly looking to expand its horizons. \t\r\n\r\nUNCS is an active community partner; UNCS works with several local non-profits to benefit South Florida families. Major partnerships are currently with the Joe DiMaggio Children's Hospital/Memorial Foundation, Broward Partnership for the Homeless, the Cherry Pantry at Temple University, Soles4Souls and the Broward Education Foundation.