We are seeking an experienced, bilingual Executive Administrative Assistant to support our Sales Department and Fleet Coordination operations. This dynamic role involves managing day-to-day administrative tasks, coordinating fleet and sales documentation, handling notary responsibilities, and maintaining detailed inventory and financial records.

Key Responsibilities:

• Provide high-level administrative support to the Sales Department and Fleet Manager

• Coordinate and maintain fleet documentation, including titles, registrations, and maintenance records

• Prepare and notarize Bill of Sale documents

• Conduct and track inventory for fleet and equipment

• Manage and update records related to sales, fleet, and depreciation schedules

• Perform cold calling to potential clients and vendors as needed

• Support sales team with lead generation, follow-up, and appointment setting

• Perform data entry using Excel and Word (strong proficiency required)

• Maintain accurate logs and digital filing systems

• Handle bilingual communication (English/Spanish) with internal and external parties

Qualifications:

• Bilingual in English and Spanish – required

• 2+ years of administrative or coordinator experience (preferably in sales or fleet management)

• Strong Excel and Word skills (including spreadsheets, formulas, formatting)

• Knowledge of notary processes and ability to notarize documents (preferred or willing to become certified)

• Familiarity with depreciation and inventory tracking

• Excellent verbal and written communication skills

• Strong organizational skills and attention to detail

• Comfortable with occasional cold calling

You should be proficient in:

• Language: Spanish
• Scheduling Experience
• Contract Negotiation Experience
• Microsoft Excel

Salary info:

$18 - $31 / hr