Job Description

Job Description

We're seeking a highly organized, reliable, and detail-oriented Executive Administrative & Operations Coordinator to support our leadership team and ensure seamless day-to-day operations. This is a dynamic role that requires strong time management, exceptional communication skills, and the ability to handle a variety of administrative and operational responsibilities with professionalism and efficiency.

If you thrive in a fast-paced environment, love problem-solving, and take pride in keeping everything running smoothly, this position is for you!

Key Responsibilities:

✅ Administrative Support & Task Management

• Manage and prioritize the Director’s email inbox, ensuring prompt and professional responses.
• Handle incoming calls, screen inquiries, and manage communications
• Prepare reports, draft correspondence, and maintain confidential records.
• Assist with special projects and process improvement initiatives as needed.

✅ Schedule & Calendar Management

• Maintain and coordinate the Director's calendar, scheduling appointments, meetings, and events.
• Anticipate scheduling conflicts and proactively find solutions.
• Ensure the CEO is always prepared with relevant materials and information.

✅ Sales Lead & Client Relations

• Handle initial sales lead calls with professionalism and confidence.
• Provide information to potential clients and set up follow-up meetings as needed.
• Ensure a seamless client onboarding process.

✅ Property Onboarding & Coordination

• Manage and streamline the onboarding of new properties for our property management portfolio.
• Coordinate with property owners, vendors, and internal teams to ensure a smooth transition.
• Track documentation, contracts, and compliance requirements.

✅ Reliability, Trust & Confidentiality

• Serve as the right-hand person to the executive team, handling sensitive information with discretion.
• Ensure all tasks are completed with accuracy and efficiency.
• Be a proactive problem solver, anticipating needs before they arise.

What We’re Looking For:

✔ Extremely Reliable & Trustworthy – You take ownership of your responsibilities and can be counted on.
✔ Excellent Communication Skills – You’re confident, articulate, and professional in all interactions.
✔ Highly Organized & Detail-Oriented – You thrive on structure and efficiency.
✔ Tech-Savvy & Adaptable – Comfortable using email management systems, CRM tools, and scheduling platforms.
✔ Strong People Skills – Ability to build relationships with clients, team members, and vendors.
✔ Proactive & Problem-Solving Mindset – You don’t just wait for instructions—you take initiative.

Company Description

Louise Beck Properties, Inc. is a premier property management firm dedicated to excellence, integrity, and innovation. We specialize in managing high-quality rental properties with a focus on delivering exceptional service to both property owners and residents. Our team is built on trust, professionalism, and a commitment to creating seamless, stress-free experiences in the property management industry. At Louise Beck Properties, we believe in empowering our employees with the tools, support, and opportunities they need to thrive. If you're looking for a dynamic work environment where your contributions truly matter, we’d love to have you on board!

Company Description

Louise Beck Properties, Inc. is a premier property management firm dedicated to excellence, integrity, and innovation. We specialize in managing high-quality rental properties with a focus on delivering exceptional service to both property owners and residents. Our team is built on trust, professionalism, and a commitment to creating seamless, stress-free experiences in the property management industry. At Louise Beck Properties, we believe in empowering our employees with the tools, support, and opportunities they need to thrive. If you're looking for a dynamic work environment where your contributions truly matter, we’d love to have you on board!