Job Description

Job Description

Our client is a property management firm. They seek a temp Executive Assistant to join their Manhattan, NY office.

Responsibilities

• Manage the CEO’s dynamic Outlook calendar, prioritize scheduling, and optimize time management
• Represent the CEO in meetings, calls, and correspondence with internal teams, clients, and external stakeholders
• Establish a consistent cadence for meetings, deliverables, and expectations to streamline executive operations
• Consolidate discretionary budget requests, prepare reports, and draft correspondence on behalf of the CEO
• Support the CEO during meetings by taking notes, tracking action items, and ensuring timely follow-through
• Liaise between the CEO and stakeholders, ensuring clear communication, involvement, and decision-making at the right time
• Coordinate cross-functional initiatives, deliver status reports, align schedules, and provide meeting support to drive execution
• Oversee personal and business travel, itineraries, and events for the CEO and family, anticipating needs to avoid delays
• Maintain confidential records, files, and data systems while creating efficient processes to streamline office operations
• Follow up with staff, consultants, and external professionals to ensure timely responses and completion of requests

Requirements

• 5+ years of relevant administrative experience
• Ability to manage multiple projects in a dynamic environment
• Experience creating structure in complex, time-sensitive situations
• Ability to juggle moving priorities to ensure team success
• Excellent written and verbal communication skills
• Skilled in Microsoft Office, as well as Teams and SharePoint

JobID: 47518

Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.

Company Description

Abacus Group is an award-winning executive search firm specializing in the permanent, temporary, and temp-to-perm placement of Accounting & Finance, Public Accounting, Administrative Support, Compliance, Human Resources, Marketing & Communications, and Information Technology professionals across all industries. Our diligent and personal approach has been honored by Clearly Rated’s “Best of Staffing” awards for exceptional service as well as Forbes' "America’s Best Recruiting Firms" awards. We attribute our repeat recognition as one of Crain’s New York’s “Best Places to Work in New York City” to our familial, supportive, and transparent company culture. Founded in 1997, Abacus Group is headquartered in New York with additional offices in California and Florida.