Job Description

NBCUniversal is seeking an Executive Assistant to support Senior Executive and team in the Advertising and Marketing Legal and Business Affairs group.

Duties and Responsibilities

• Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
• Coordination of travel arrangements
• Overall management of busy calendars
• Coordination and scheduling of meetings
• Process and track expense reimbursements
• Maintain and updating contacts lists
• Handle sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system
• Provide support on internal team development and organization projects
• Manage distribution of new and open team matters; matter intake/tracking across business teams supported
• Provide phone backup support to other EAs as needed
• Assist with additional projects and other duties as required
• Punctual, regular, and consistent attendance

Qualifications

Qualifications

• 3+ years prior relevant experience, supporting Senior-Level Executives
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Ability to successfully multi-task and meet deadlines
• Excellent at problem-solving, taking initiative, and being very resourceful

Desired Characteristics

• Solid organizational skills – ability to manage multiple projects simultaneously
• Demonstrates exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Ability to multi-task
• Possess exceptional interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment
• Technical proficiency with Microsoft Office products (Word, Excel, PowerPoint, SharePoint, etc.)
• Experience designing, editing, and creating internal presentation decks
• Familiarity with iManage or similar document management systems and DocuSign

Hybrid : This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $70,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

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