Job Description

Job Description

Overview:
We are seeking a proactive and detail-oriented Executive Assistant to provide high-level support to our leadership team. This role is ideal for someone with strong procurement, accounting, and administrative experience who thrives in a fast-paced, tech-driven environment. You will serve as a key point of contact for vendors, clients, and internal teams, helping streamline operations, manage communications, and ensure accountability across key business functions.

Key Responsibilities:

• Manage procurement activities including purchase orders, vendor follow-ups, and order tracking

• Maintain vendor relationships and ensure accurate invoicing and timely payments

• Support accounting functions such as invoice generation, expense tracking, and accounts receivable follow-up

• Manage executive email inboxes, prioritize communications, and draft responses

• Coordinate executive calendars, schedule meetings, and handle logistics

• Draft and format reports, memos, proposals, and internal communications

• Maintain CRM systems (ConnectWise preferred), update quotation templates, and generate client quotes using QuoteWerks

• Conduct follow-up calls with new customers and assist in onboarding activities

• Support marketing and social media updates, trade show logistics, and light project coordination

Required Qualifications:

• 3+ years of experience in an executive assistant, administrative coordinator, or procurement/accounting support role

• High school diploma required; Associate’s or Bachelor's in Business, Accounting, or related field preferred

• Proficiency in Microsoft Office 365 (Outlook, Excel, Word, Teams)

• Experience with QuickBooks and basic bookkeeping

• Familiarity with procurement processes and vendor communication

• Experience with ConnectWise and/or QuoteWerks is a plus

• Strong verbal and written communication skills

• Highly organized with excellent time management and attention to detail

• Ability to handle confidential information with discretion

Preferred Experience:

• IT services or technology industry background

• Knowledge of sales support tools, quoting software, and CRM best practices

• Prior involvement in trade shows or marketing coordination

Keywords:
Executive Assistant, Procurement Assistant, Accounting Support, Administrative Assistant, Vendor Management, Purchasing, Bookkeeping, QuickBooks, Office 365, ConnectWise, QuoteWerks, CRM Support, Invoicing, Email Management, Executive Support, Operations Coordinator, Sales Support, Technology Industry, IT Services

Company Description

Atlantic-IT.net stands at the forefront of technological innovation as an outsourced IT department and a pioneering technology company. Our mission extends beyond offering comprehensive IT services and support; we are dedicated to driving innovation, integration, and productivity across all technology products and solutions. Specializing in serving organizations without their own internal IT department, we ensure that technology strategies are aligned with and actively propel business goals forward. Our commitment to excellence has made us a trusted partner for a wide range of clients throughout the Tristate area. At Atlantic-IT.net, we don’t just manage technology needs—we revolutionize how businesses grow and protect their networks through cutting-edge solutions and strategic IT planning.

Company Description

Atlantic-IT.net stands at the forefront of technological innovation as an outsourced IT department and a pioneering technology company. Our mission extends beyond offering comprehensive IT services and support; we are dedicated to driving innovation, integration, and productivity across all technology products and solutions. Specializing in serving organizations without their own internal IT department, we ensure that technology strategies are aligned with and actively propel business goals forward. Our commitment to excellence has made us a trusted partner for a wide range of clients throughout the Tristate area. At Atlantic-IT.net, we don’t just manage technology needs—we revolutionize how businesses grow and protect their networks through cutting-edge solutions and strategic IT planning.