Benefits:

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

EXECUTIVE ASSISTANT POSITION SUMMARY:

Bootz & Duke Sign Co. is a premier, full-service sign company serving Arizona and national accounts for 60 years! We are seeking a full-time, in-office, Executive Assistant to support executive, sales, and project management goals. You will be responsible for providing quality and timely administrative and project support. You must possess a natural drive to execute at a high-level while maintaining a support role mentality. The ideal candidate has at least 3 years’ experience working as an executive assistant, administrative assistant, or project manager in the construction and/or commercial sign industry, and experience in a family-owned business. Strong written and verbal communication skills, organizational ability, attention to detail, personal and professional integrity, adaptability, mental toughness, and a can-do attitude are essential traits for success in this role. Intermediate to advanced computer, software, record keeping, note taking, and business correspondence skills are also desired.

DUTIES & RESPONSIBILITIES:

Excellent communication and time management skills; proven ability to meet deadlines.

Clear and intentional communication to ensure smooth coordination and execution of tasks and assigned projects.

Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company.

Represent the Company in a positive light through great follow-through skills and sound judgment.

Use MS Word, Excel, Outlook, shared drives, etc. to prepare and manage correspondence, reports, special projects, and other documents.

Learn and use industry software to manage company projects and perform routine business functions.

Assist with managing schedules and deliverables.

Conserve executives’ time by reading, researching, collecting, and analyzing information as needed, in advance.

Attend meetings and take notes.

Complete ad-hoc projects as assigned.

Create comprehensive reports, including progress updates, material usage, and any changes or deviations from original plans.

Maintain accurate records of work, ensuring all necessary documentation is complete.

Assist with organizing contacts, calendars, and schedules, resolving scheduling issues.

QUALIFICATIONS:

3+ years as an Executive Assistant, Admin. Assistant, or Project Manager.

Previous experience working in the Construction and/or Commercial Sign Industry.

Proficient with Microsoft Word, Excel, and Outlook, Google and MS Platforms.

Detail-oriented with strong communication skills.

BUSINESS SENSE - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

COMMITMENT TO EXCELLENCE - perform duties at the highest level possible on a consistent basis.

EXCELLENT COMMUNICATOR - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to WORK WITH SENSITIVE INFORMATION.

TEAM PLAYER - have team-oriented experience and approach.

SERVICE FOCUS - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

Ability to THINK OUTSIDE OF THE BOX with a SENSE OF URGENCY

WORK HOURS & COMPENSATION:

This is a full-time, hourly position, requiring in-person attendance.

Not eligible for hybrid or WFH

Regular hours are from 7:30 AM – 4:00PM, Monday - Friday

Ability to work longer hours and some weekends may be required during peak times

Pay range is $23.00 - $28.00 DOE

COMPANY BENEFITS:

Competitive market-driven compensation

Medical, Dental, and Vision Insurance

401k with Company match

Weekly Compensation

$20,000 Company Paid Life Insurance Policy

Additional Life Insurance Policy (optional)

Paid Time Off (PTO) and Paid Sick Time (PST)

Long-term and Short-term Disability Coverage

Continuing education and certification assistance

Sam’s Club Membership Discount

Credit Union Membership

Employee Referral Bonus

*Hiring is contingent upon successful completion of a drug screen and background check. Bootz and Duke Sign Co. is a drug free workplace.

EEO STATEMENT:

Bootz and Duke Sign Co. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.