Bulls Eye Recruiting is recruiting for a hospitality-driven family restaurant that has been open in Austin for over 70 years. They are committed to exceptional food, service, and guest experience. Their organization has established an outstanding reputation for quality. Their leadership team is hands-on, fast-moving, and deeplyinvolved in daily operations. We value professionalism, adaptability, and a strong sense of ownership.
We are seeking an Executive Assistant (EA) which is a highly organized, proactive individual with excellent communication and organizational skills. This person is detail-oriented, calm under pressure, and comfortable shifting between strategic support and operational tasks. The EA has a passion for the hospitality industry that drives the support for our General Manager and Board of Directors. A strong fit for the EA role will be comfortable with a wide variety of responsibilities that require handling confidential matters with discretion.
Summary:
The Executive Assistant will assist high-level restaurant leadership while also managing essential administrative functions. They keep operations organized and efficient. The primary functions of this role are in support of the Board of Directors with a secondary focus on supporting senior management and general office management.
Essential Responsibilities and Opportunities:
Administrative Tasks (60%)
? Support management with compliance documentation, licensing, and operational checklists. These include assisting with public liability claims, workers’ compensation claims, audits, and employee insurance applications during open enrollment.
? Arranging and participating in internal meetings. Including: attending semi-monthly manager meetings, arranging and setting up rooms for meetings, handling customer reservation requests, note-taking during meetings, emailing, assisting with filing.
? Support the planning and execution of marketing initiatives and events by working alongside managers in teams. Assist with private party scheduling and YELP review replies.
? Assist with calendars and managing vacation time-off schedules for management.
? Arranging travel, itineraries, and logistics for food shows.
? Coordinate and manage office supply orders.
Executive Tasks (40%)
? Manage and maintain the Board President’s calendar, including overseeing calendar reminders and scheduling internal and external meetings.
? Support preparing for meetings and presentations, organizing meeting logistics, and post meeting follow ups, drafting emails and letter correspondence, and printing requests as necessary.
? Serve as an assistant to board committees, including scheduling and follow-up, coordinating preparation of agendas, packets, and maintaining meeting minutes.
Position Requirements:
? Bachelor’s degree or equivalent, combination of education, training, and experience.
? Minimum of five years’ Experience as an Executive Assistant, Administrative Assistant, or similar support role.
? Strong interpersonal skills with the ability to build relationships with stakeholders, including staff and Board Members.
? Strong writing and analytical skills with the ability to synthesize and share information effectively.
? Ability to adapt to changing priorities and work effectively in a fast-paced environment.
? Ability to focus on maintaining composure, emotional intelligence, and customer service excellence under pressure.
? Self-starter who actively seeks opportunities and poses solutions.
? Highly resourceful team player with the ability to be extremely effective independently.
? Proven ability to handle confidential information with discretion.
? Proficiency in Excel, Zoom.
Compensation:
? Competitive salary based on experience
? Health benefits
? 3 weeks paid vacation per year
? Paid meals per shift
? Paid holidays (Christmas, New Years, Easter, Thanksgiving)
Work Schedule:
? Hybrid
? M-Thurs: On-site
? Fri: Work from home