Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Paid time off

Position Summary: Critical Administrative & Accounts Management Support for Leadership to Facilitate Company Growth Location: Golden, Colorado

Position Overview

The Executive Assistant & Business Operations Coordinator is a dynamic and essential role designed to support the CEO, with heavy emphasis on managing the details of growth initiatives, especially via retail channels and expansion into international markets. This position goes beyond traditional administrative assistance, serving as a key partner in moving critical initiatives forward, ensuring operational efficiency, and enabling leadership to focus on strategic matters.

Example Responsibilities

Meeting Participation & Representation: Attend most company meetings, acting as the CEO’s delegate when necessary. Capture key discussion points, follow-ups, and ensure timely execution of action items.

Managing CEO's Calendar & Inbox: Manage and optimize the CEO's schedule and email inbox to ensure time and attention are maximized and critical communications are handled properly.

Retail Channel Setup & Management: You’ll own all steps in the process from onboarding new retail partners and ensuring the proper set up of EDI to ensuring the ongoing relationship and transactions go smoothly and without mistakes – all while establishing SOPs for the processes.

International Expansion: Work with internal and external teams to drive and facilitate the details of expansion into international markets, especially via Amazon. From setting up VAT registrations to ensuring country-specific regulations, to reporting on the sales and inventory levels of each country and channel – all while establishing SOPs for the processes.

Create SOPs (aka, Playbooks): For every signficant process in the company, this role with work with the individual and/or team(s) to delve into the process(es) they execute to create an organizational memory to improve consistency of outcomes and simplify future training.

Commercial Relationships: Oversee commercial customer needs and communications (small volume), and process invoices for the commercial side of the business, ensuring accuracy and timely billing.

Administrative Paperwork: Manage paperwork for major initiatives, such as VAT registration in multiple countries, communications with vendors and contractors, and submissions to regulatory bodies.

Cross-Team Coordination: Foster clear communication between teams or divisions to ensure alignment and progress on shared objectives.

Contract Draft Review: Review and provide feedback on contract drafts, coordinating with legal and business stakeholders.

Research & Analysis: Conduct research upon request on business concerns, market options, and operational improvements, presenting clear findings to leadership.

Initiative Tracking: Monitor progress on ongoing projects and administrative tasks, ensuring deadlines are met and details are managed effectively.

Qualifications

Bachelor’s degree in Business Administration, Management, or related field (preferred).

Experience with retail channel management and/or international sales on Amazon (awesome but not expected).

Proven experience in high-level administrative, operations, or coordination roles.

Exceptional organizational and multitasking skills.

Strong written and verbal communication abilities.

Proactive problem solver with keen attention to detail.

Ability to work independently and handle confidential information with discretion.

Comfortable with technology and quick to learn new systems and platforms.

Reporting Structure This position reports directly to and works with the CEO in the Golden, CO office, and works collaboratively with all company teams and external partners as needed, remotely and in-person.

Why This Role Matters We are entering a major expansion phase — new retail channels, new countries, new systems to master. The Executive Assistant & Business Operations Coordinator ensures these opportunities translate into successful, well-run revenue streams, not chaos and compliance headaches. This role directly influences our ability to scale efficiently, avoid costly mistakes, and maintain strong relationships with major retail partners worldwide.

About The Company We’re Dr. Pooper Enterprise! We’re a quickly growing Consumer Packaged Goods (CPG) company that also has a commercial division (in wastewater treatment). In fact, we were recently included on the 2025 Inc. 5000 List of Fastest Growing Private Companies in the US (number 261 of 5,000). Our core products (septic system and wastewater treatments) are based on a truly unique and innovative formula and we invest heavily in new product development. As we grow -- increasing online sales into international markets, expanding into retail stores in the US, developing new product lines, expanding into new production facilities, developing commercial markets and products -- we need great people who jump into challenges and grab bulls by horns to find solutions and keep things moving. We have fun with our name and fun at work, and we combine that with a professional and respectful working environment where we’re making great products and building a great company.