POSITION: Executive Assistant
FULLTIME: Assignment 7/31/25 - 7/30/26
LOCATION: Jacksonville, FL
SCHEDULE: Hybrid
PAY RANGE: $24.50/HR
(Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)
JOB DESCRIPTION:
The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency. Performs diverse, advanced and confidential administration support functions. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.
Responsibilities:
• Proactively manage the calendar of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.
• Answer executive phone line, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment
• Provide building access/badges and technical equipment for new hires
• Experience in processing travel and entertainment expenses promptly and accurately. Concur experience a plus; Process invoices in Ariba
• Use the online travel system to schedule travel arrangements (both domestic and international)
• Handle sensitive and/or confidential documents and information
• Communicate with executives and line management to gather or convey relevant information related to meetings and schedules
Primary Skill
Microsoft Office
Secondary Skill
Tertiary Skill
Required Qualifications
• Min 8+ Years’ Experience. Previous Administrative experience required, preferably in financial services
• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
• Experience working with a large team and prior trading floor admin experience is a plus.
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Polished and professional in phone and email communications
• Strong attention to detail, ability to work effectively and under pressure and time constraints.
• Exceptional problem solving skills and tenacious work ethic
• Excellent time management, organization and multi-tasking skills
Desired Qualifications
Previous banking experience
WORKING CONDITIONS:
Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.
Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
The pay range for this position is listed above. Base pay information is based on market location.
We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans.
For individuals with disabilities who would like to request an accommodation, please email hr@canonrecruiting.com