Benefits:

401(k)

Bonus based on performance

Dental insurance

Flexible schedule

Health insurance

Paid time off

Exact Solar is a growing solar company with a main office located in Bucks County, PA. We are seeking a highly capable Executive Assistant to provide direct support to our CEO, helping manage day-to-day tasks, priorities, and communications to ensure smooth and efficient operations. Our main office is in Newtown, PA, however, there is a small office location in Philadelphia that will be utilized for this position to work closely with the CEO.

Position Overview

The Executive Assistant will serve as a trusted partner to the CEO, handling administrative, organizational, and communication-related responsibilities. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment. The position is part-time initially, with the opportunity to become full-time based on performance and company needs.

Key Responsibilities

Provide day-to-day administrative and organizational support to the CEO

Manage and organize the CEO’s inbox, including drafting and mirroring email communications

Track tasks, deadlines, and follow-ups to ensure open items are completed in a timely manner

Create and maintain daily priority lists and action plans

Manage the CEO’s calendar, including scheduling meetings, calls, and appointments

Coordinate travel arrangements and meeting logistics as needed

Act as a point of contact between the CEO and internal/external stakeholders

Maintain confidentiality and exercise discretion when handling sensitive information

Proactively identify opportunities to improve workflows, organization, and efficiency

Qualifications & Experience

Prior experience as an Executive Assistant supporting a C-suite executive or business owner

Strong organizational and time management skills with the ability to manage multiple priorities

Proven experience managing inboxes, calendars, and executive-level communications

Ability to mirror tone and style in written communications

High level of attention to detail and follow-through

Skills & Attributes

Proactive self-starter who requires minimal oversight

Positive attitude with a strong sense of responsibility and ownership

Excellent written and verbal communication skills

Strong problem-solving and adaptability in a dynamic environment

High level of discretion and professionalism

Tech-savvy with proficiency in Microsoft Office, Google Workspace, and similar tools

Strong interpersonal skills and ability to manage relationships effectively

Why Join Exact Solar

Work closely with executive leadership and gain high-level business exposure

Flexible part-time role with growth potential into a full-time position

Opportunity to make a meaningful impact within a growing organization

If moved to full time work, more benefits become available

Flexible work from home options available.