Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Join a company where everyone brings their best every day!
Greenlink Energy Solutions is seeking an Executive Assistant to perform a wide range of administrative and office support activities that will directly aid the CEO in facilitating the efficient operation of the organization. You will provide vital support in scheduling, meeting preparation, note-taking, follow-ups, and handling various tasks. If you're looking for a position in a dynamic setting, where you can make a significant impact, we’d like to hear from you!
Greenlink combines building efficiency technologies with solar energy and next-gen HVAC to increase the health, comfort, and efficiency of our customers’ properties. We foster a positive and collaborative work environment, encouraging each team member to bring their unique skills, ideas, and perspectives to work daily. Our team members support each other's growth, and we believe in recognizing and rewarding dedication, leadership, and excellence. Join us, and be part of a team where everyone brings their very best every day!
Qualifications:
Associate’s Degree (Preferred)
3+ years working as an administrative, executive, or personal assistant, or similar
Proficient in GSuite applications and software used to document processes, take notes, and organize tasks
Knowledge & Abilities:
Excellent active listening skills
Ability to foster a collaborative work environment
Ability to stay organized, manage time well, and prioritize projects effectively
Ability to solve problems and make decisions independently; self-motivated
Knowledge of administrative and office procedures and systems, such as GSuite for managing files and records, recording meeting minutes, documenting processes, and designing forms
Excellent verbal and written communication skills
Ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity)
Ability to be flexible in an ever-changing, fast-paced work environment
Responsibilities:
Report directly to the CEO, providing comprehensive administrative support to ensure the efficient functioning of the organization.
Manage CEO's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of executive time.
Prepare meeting materials, agendas, and presentations, and take detailed notes during meetings for future reference.
Proactively follow up on action items resulting from meetings and track progress.
Handle various office tasks and errands, contributing to the CEO's seamless workflow.
Act as a liaison between the CEO and internal/external stakeholders, maintaining effective communication.
Manage incoming and outgoing communications on behalf of the CEO, ensuring timely responses and prioritizing critical matters.
Assist in the development and documentation of administrative processes, optimizing efficiency.
Coordinate travel arrangements and accommodations for the CEO, ensuring a smooth travel experience.
Conduct research and compile information as needed for the CEO's projects and initiatives.
Uphold a high level of confidentiality and discretion in handling sensitive information.
Collaborate with other team members to support organizational goals and initiatives.
Take on additional tasks and projects as required to contribute to the success of the organization.