We are seeking a high-performing Executive Assistant to support an Executive Leader overseeing two growing real estate companies focused on residential renovations, flips, and rental portfolio growth. This position is designed for someone who is proactive, highly organized, and comfortable managing priorities, information flow, and follow-through in a fast-paced environment. You will work closely with the Executive Leader to manage day-to-day administrative and operational support, ensuring clarity, organization, and efficiency across active projects and initiatives. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Responsibilities: Executive Support & Priority Management • Serve as the primary administrative and operational support to the Executive Leader • Track action items, deadlines, and follow-ups across meetings and communications • Prepare meeting materials, summaries, and supporting documents • Anticipate needs and surface issues before they become problems • Help prioritize requests and protect leadership time Information & Communication Coordination • Act as a central point of coordination between leadership and internal and external stakeholders • Collect updates and provide clear summaries to leadership • Escalate urgent issues promptly with appropriate context • Maintain clear, professional communication across teams Operations & Project Visibility • Maintain project tracking systems and dashboards • Ensure timelines, tasks, and project status are accurate and up to date • Track high-level budget information and flag variances • Prepare regular project and status updates Financial & Document Coordination • Collect, organize, and track invoices, receipts, and project documentation • Ensure accurate information flow to bookkeeping and transaction teams • Maintain clean and organized digital file systems • Prepare summaries and reports as needed Systems & Process Support • Maintain and improve internal systems and workflows • Create templates, checklists, and repeatable processes • Assist with documenting standard operating procedures • Support onboarding and training of future team members Qualifications: Core Skills & Traits • Strong organizational and time-management skills • Proactive and detail-oriented mindset • Excellent written and verbal communication • Ability to manage multiple priorities simultaneously • High level of professionalism and discretion • Ability to work independently and take initiative Experience & Technical Skills • 3+ years of experience as an Executive Assistant, Operations Assistant, or similar role • Experience supporting an executive leader or leadership team • Proficiency with digital tools such as Google Workspace and project management software • Experience in real estate, construction, or operations is a plus, but not required Who This Role Is Ideal For • A highly capable Executive Assistant seeking a long-term role with increased responsibility • A detail-oriented professional who enjoys organization and systems • Someone who takes pride in supporting leaders and improving efficiency • A candidate looking for stability, trust, and meaningful contribution • Bilingual is a Plus Compensation: $45,000 - $70,000 yearly

• Executive Support & Priority Management • Serve as the primary administrative and operational support to the Executive Leader • Track action items, deadlines, and follow-ups across meetings and communications • Prepare meeting materials, summaries, and supporting documents • Anticipate needs and surface issues before they become problems • Help prioritize requests and protect leadership timeInformation & Communication Coordination • Act as a central point of coordination between leadership and internal and external stakeholders • Collect updates and provide clear summaries to leadership • Escalate urgent issues promptly with appropriate context • Maintain clear, professional communication across teamsOperations & Project Visibility • Maintain project tracking systems and dashboards • Ensure timelines, tasks, and project status are accurate and up to date • Track high-level budget information and flag variances • Prepare regular project and status updatesFinancial & Document Coordination • Collect, organize, and track invoices, receipts, and project documentation • Ensure accurate information flow to bookkeeping and transaction teams • Maintain clean and organized digital file systems • Prepare summaries and reports as neededSystems & Process Support • Maintain and improve internal systems and workflows • Create templates, checklists, and repeatable processes • Assist with documenting standard operating procedures • Support onboarding and training of future team members