Job Title: Executive Assistant

Department: Office
Position Type: Full-Time / Exempt
Reports To: CEO and Other Leaders
Schedule: Monday–Friday, 8:00 AM–4:30 PM

Job Summary:

Hidden Talent is hiring on behalf of C&S Machine and Manufacturing for a full-time Executive Assistant to support their management team. This role is essential to ensuring operational efficiency, internal communication, and high-level administrative execution in a fast-paced manufacturing environment. The ideal candidate will be proactive, organized, and capable of maintaining confidentiality while juggling multiple priorities.

Key Responsibilities:

• Provide high-level administrative support to the management team.

• Manage calendars, coordinate meetings, and prepare agendas, materials, and presentations.

• Assist with travel arrangements including booking flights, hotels, and transportation.

• Draft and format reports, spreadsheets, and internal/external communications.

• Maintain digital files and documentation with strong organizational standards.

• Assist in planning and executing company events and holiday functions.

• Support internal initiatives, process improvements, and policy rollouts.

• Handle confidential and time-sensitive information with discretion.

• Track milestones and progress on strategic projects.

• Serve as a key administrative contact during plant visits, audits, and meetings.

Qualifications:

• Proven experience as an executive assistant or administrative professional (manufacturing setting preferred).

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with Predictive Index (preferred).

• Strong communication skills—both verbal and written.

• Highly organized with the ability to multitask and prioritize in a dynamic environment.

• Capable of working independently and collaboratively with multiple departments.

Education & Experience:

• Associate's or Bachelor's degree in Business Administration or related field.

• 3–5 years of experience supporting executives or leadership-level staff.

Other Requirements:

• Must pass background check and drug screening.

• Valid driver's license and acceptable driving record.

• Fluent in English (spoken and written).

• Ability to lift up to 25 lbs occasionally.

• Comfortable walking the manufacturing floor (exposure to moving equipment, light hazards).

• Strong attention to detail and time management skills.

• Professional demeanor with a high level of discretion and integrity.

• Working knowledge of ISO 9001 and quality policies.

• Willingness to adapt to flexible hours, as needed.

Core Values:

• Fanatical About Precision: Execute every task with excellence and accuracy—shortcuts are not our style.

• Accountable to Each Other: We take ownership of our wins and losses. We're one team with one standard.

• Challenge Accepted: We're problem-solvers who lead with curiosity. Our default is “yes.”

• Truth Tellers, Always: Integrity and honesty guide our actions and communication.

• Service With Humility: No task is beneath us; no one is too experienced to learn something new.