Benefits:
Simple IRA matching
Bonus based on performance
Company parties
Dental insurance
Health insurance
Paid time off
Training & development
Vision insurance
Tired of just having a job? At Lavallee Systems, we offer a career – one where you’ll grow, earn well, and make a real impact. Join our award-winning team and become part of a local company that values craftsmanship, integrity, innovation, and teamwork. We’re offering wage and benefit earnings potential topping $70,000, and more importantly, a workplace where you can thrive for years to come.
We are seeking a highly organized, detail-oriented Executive Assistant to support one to two busy executives in a fast-paced, service-oriented business. This is a full-time, remote position for candidates based in the United States. The ideal candidate is proactive, dependable, tech-savvy, and able to manage a wide range of administrative tasks independently.
Wage and Benefits Package
Hourly Rate: $22-28
Paid Time Off: Up to 4+ weeks vacation and sick time based on length of service
Paid Holidays: 7
Yearly Bonus
Health & dental insurance: 50% company-paid
Term Life Insurance: 100% Company Paid
Retirement Plan: 3% company match
Additional Insurance Available: Short-term disability, long-term disability, accident, and vision
Paid Training and Development
Schedule: 40 Hours + Overtime, Monday through Friday
Hybrid (U.S.-based candidates only) Ability to meet in person preferred.
Responsibilities:
Calendar & Meeting Management: Proactively manage complex calendars, including scheduling internal and external meetings, and ensuring all appointments and commitments are tracked and prioritized.
Email & Communication Support: Monitor executive inboxes, organize incoming communication, and respond on behalf of the executives where appropriate. Ensure timely follow-ups, flag urgent matters, and maintain clear, professional correspondence.
Call Handling: Answer incoming calls and place outbound calls courteously and professionally, taking accurate messages and directing inquiries appropriately.
Task & Project Coordination: Track ongoing tasks, projects, and priorities using digital tools. Maintain reminders, create follow-up systems, and ensure important deadlines are met.
Meeting Support: Attend meetings as requested, take detailed and actionable notes, distribute summaries, and follow up on key action items to ensure effective meeting outcomes.
Document Preparation: Create and format professional documents and reports as needed.
Event Scheduling: Support logistics for internal and external events, including meetings, training sessions, and company functions.
Confidentiality: Handle sensitive company and employee information with the highest level of discretion and professionalism.
Skills / Abilities / Experience
Proven experience as an Executive Assistant, preferably within service, trade, or fast-paced operational businesses
Strong communication skills (written and verbal) and the ability to interface professionally with clients, vendors, and staff
Exceptional organizational skills with the ability to multitask and prioritize effectively with minimal supervision
Comfortable handling a high volume of emails and managing digital workflows
Technologically proficient in platforms including Google Workspace, Microsoft Office, Outlook, Zoom, Slack, and calendar management tools
Familiarity with CRM or project management tools such as ServiceTitan, Trello, or similar platforms is a strong plus
Ability to maintain composure, confidentiality, and sound judgment in high-pressure situations
About Us
Lavallee Systems is an award-winning plumbing, heating, and A/C company based in Eastern Massachusetts. Founded by Jim Lavallee and family owned for over 30 years, we have a reputation for excellent service, impeccable attention to craft, and a commitment to guiding clients to make informed decisions about their options for system repair and replacement.
Ready to take the next step in your career? Apply today!
Flexible work from home options available.