Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Executive Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses. You’ll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you’re ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity. This is a hybrid role that blends administrative excellence, marketing creativity, and client-facing support. You’ll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host. Work Schedule (Full-Time, 40–45 hrs/week): • Sunday–Thursday (10 AM–6 PM): Core hours focused on administrative, marketing, and client-facing tasks • Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs • Friday and Saturday are typically off (with occasional weekend coverage for special events or listings) We value work-life balance — weekday flexibility is provided when weekend coverage is needed. Compensation & Benefits • Base Salary: $50,000–$60,000 (based on experience) • Performance Bonuses: Potential to earn an additional $10,000–$20,000+ annually • Per open house stipend ($100–$150) • Per closing bonus ($250–$500) • Marketing performance incentives • PTO + flexible hours after probationary period • Opportunities for growth into operations, marketing, or sales roles Responsibilities: • Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations • Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity • Oversee email management—including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate • Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy • Serve as the primary point of contact for internal team communications and external client or vendor inquiries • Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips • Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately • Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning • Maintain and improve standard operating procedures, systems, and organizational workflows • Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target • Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking • Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process • Manage special projects and initiatives—including events, launches, marketing rollouts, and operational improvements • Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned • Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities Qualifications: Required Skills & Experience • Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and protect executive time • Strong written and verbal communication skills, including the ability to draft professional emails, documents, and client correspondence • Proficiency with CRM systems, Google Workspace or Microsoft Office, and task/project management tools • Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion • Strong problem-solving skills and the ability to anticipate needs before they arise • High attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment • Experience managing complex calendars, scheduling, travel arrangements, and meeting logistics • Ability to work both independently and collaboratively while supporting a high-performing leadership team • Professional presence, emotional intelligence, and the ability to communicate effectively with clients, vendors, and team members at all levels • Reliable transportation and flexibility to support occasional evening/weekend events or urgent needs Preferred Skills • Prior experience as an Executive Assistant, Operations Assistant, or administrative partner in real estate, professional services, or a fast-paced small business • Familiarity with real estate workflows, transaction timelines, listing processes, and industry terminology • Experience preparing presentations, reports, proposals, or meeting summaries • Background supporting executives, forward-thinkers, or sales leaders with high-volume communication • Comfort with basic financial tasks such as expense reporting, budgeting, or light bookkeeping • Experience improving systems, creating SOPs, or establishing organizational workflows Compensation: $50,000–$60,000 base salary based on experience

• Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations • Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity • Oversee email management—including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate • Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy • Serve as the primary point of contact for internal team communications and external client or vendor inquiries • Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips • Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately • Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning • Maintain and improve standard operating procedures, systems, and organizational workflows • Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target • Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking • Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process • Manage special projects and initiatives—including events, launches, marketing rollouts, and operational improvements • Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned • Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities