Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

As a small business, we are seeking a remarkable and talented Executive Assistant to support our CEO in a fully remote capacity. This pivotal role is instrumental in our CEO's mission to enhance lives through hearing care and wellness. We're not just a company; we're a movement tackling the impending epidemic of hearing loss. Our mission is clear: to rekindle life's authentic moments by empowering individuals to hear and fully engage with their environment.

As Executive Assistant, you will thrive in fast-paced environments where flexibility, discretion, and a proactive mindset are key. You will be a calm presence in the chaos, a go-to problem solver, and a true partner to leadership, ensuring that issues are resolved within your capabilities before they ever reach the CEO. With a whatever-it-takes approach, you will ensure smooth operations, consistent follow-up, and actionable reporting on outcomes.

This role requires not only exceptional organizational and communication skills but also the ability to anticipate needs, follow through relentlessly, and maintain the highest level of confidentiality and trust.

Qualifications

Minimum 2 years of related experience as a high-level administrative or Senior Executive Assistant

Fully remote; must be comfortable working across different time zones

Strong attention to detail, reliability, punctuality, and honesty

Exceptional follow-up and outcome reporting skills

Flexible and able to accommodate spontaneous changes to routines and plans

Positive attitude, team player, personable, and professional

Ability to thrive in high-pressure, fast-paced environments

Proficient in Microsoft Office (Word, Outlook, Excel) and adept with technology

Strong emotional maturity, discretion, and loyalty

Long-term commitment and ability to pass background, credit, and reference checks

Responsibilities

Serve as the right-hand partner to the CEO and first point of contact

Exercise a high degree of integrity, tact, discretion, and judgment

Proactively resolve issues and manage challenges before escalating to the CEO

Act as a barometer, staying ahead of organizational issues and keeping the CEO informed

Ensure consistent follow-up on projects, tasks, and communications, and report outcomes with clarity

Build strong relationships with C-Level Executives, staff, vendors, and external partners

Support all C-Level Executives as needed and guide new members of the leadership team

Run and analyze reports for various departments, providing recommendations to the CEO

Attend weekly management meetings, draft minutes, and track follow-up actions to completion

Coordinate with managers on business strategies, development, and acquisitions

Organize corporate-sponsored functions, employee recognition events, and community outreach

Arrange complex travel plans, itineraries, and agendas

Handle correspondence, email, and communication with precision, flagging urgent matters

Maintain strict confidentiality and demonstrate grace under pressure

This is a remote position.