Benefits:
401(k) matching
Bonus based on performance
Dental insurance
Health insurance
Training & development
Vision insurance
Allied Health Solutions Medical Group is seeking an exceptional Executive Assistant to provide high-level administrative support to a physician who owns and operates a successful medical clinic and Independent Physician Association (IPA). This is a critical position for someone who is highly organized, detail-oriented, proactive, and able to manage multiple priorities with professionalism and discretion. The Executive Assistant will work closely with the physician and other executive staff to support both daily medical practice operations and strategic business initiatives, including the development of new healthcare programs and organizational systems. This is an excellent opportunity to work alongside a physician leader and senior executives in a medical practice setting and play an integral role in the continued growth of a healthcare organization.
Primary Responsibilities
Executive & Administrative Support
Prepare professional correspondence, reports, presentations, and meeting materials
Organize and maintain confidential medical, business, personal and administrative records
Coordinate projects and ensure timely follow-up on assignments
Answer and direct phone calls, emails, and other communications professionally
Maintain organized electronic and paper filing systems
Assist with data entry, document preparation, and record management
Manage the physician's calendar, meetings, appointments, and scheduling
Medical Practice Support
Assist with medical administrative operations
Coordinate with clinic staff, vendors, and healthcare partners
Help improve office workflows and administrative processes
Maintain compliance with confidentiality and HIPAA requirements
Support physician leadership in daily clinic operations
Executive Project Management
Assist in developing new healthcare programs and operational initiatives using AI technology
Research healthcare-related topics and prepare summaries
Track deadlines and project milestones
Help organize meetings, agendas, and follow-up action items
Create efficient systems to improve organization and productivity
Personal Executive Assistance
Organize personal and household records
Manage important documents, files, and digital records
Coordinate appointments, reminders, and schedules
Assist with administrative errands and special projects as needed
Qualifications
Previous experience as an Executive Assistant, Administrative Assistant, Healthcare Administrator, or similar role
Experience working in a medical office, healthcare organization, physician practice, or hospital strongly preferred
Exceptional organizational skills with outstanding attention to detail
Ability to prioritize multiple responsibilities in a fast-paced environment
Excellent written and verbal communication skills
Professional, dependable, and able to maintain strict confidentiality
Self-motivated with strong problem-solving abilities
Comfortable working independently with minimal supervision
Proficient in: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Teams, Adobe Acrobat, Google Workspace, Digital filing and organization platforms
Experience with electronic medical records (EMR/EHR) systems is a plus
Valid driver's license and reliable transportation for occasional business errands preferred
Ideal Candidate
We are looking for someone who is:
Extremely detail-oriented
Highly organized and process-driven
Professional and trustworthy
Able to anticipate needs before they arise
Comfortable supporting a physician executive
Interested in healthcare administration and practice management
Passionate about helping improve patient care through strong organizational support
Able to maintain complete confidentiality and exercise sound judgment
Compensation & Benefits
Starting pay of $27.00 per hour, with opportunities for advancement based on performance and experience
Flexible scheduling
Opportunity for professional growth within a growing healthcare organization
Work directly alongside an experienced physician and healthcare executive
Meaningful role with opportunities to contribute to healthcare program development and organizational improvement
If you are an organized professional who thrives in a fast-paced healthcare environment and wants to make a meaningful impact, we encourage you to apply.