Benefits:

401(k)

Employee discounts

Health insurance

Home office stipend

Paid time off

Parental leave

Training & development

Vision insurance

Wellness resources

📍 Remote (Virginia Preferred) | Travel Required

Do you thrive on keeping leaders organized, projects moving, and events running seamlessly? Moms In Motion is seeking a highly organized, detail-oriented Executive Assistant to support our CEO and COO.

This is more than a traditional administrative role. We’re looking for a proactive professional who enjoys managing complex calendars, coordinating travel, planning leadership events, and serving as a trusted partner to executive leadership.

What You’ll Do

✔ Manage executive calendars, scheduling, and travel arrangements

✔ Coordinate leadership meetings, company retreats, and special events

✔ Work directly with hotels, vendors, and event planning partners

✔ Manage event budgets, contracts, logistics, and attendee communications

✔ Conduct research and prepare reports, presentations, and executive materials

✔ Attend meetings, take detailed notes, and track action items

✔ Support company programs, projects, and strategic initiatives

✔ Handle confidential information with professionalism and discretion

What We’re Looking For

✅ Strong time management, organizational, scheduling, and project coordination skills ✅ Exceptional attention to detail and superior research abilities ✅ Able to work independently while contributing effectively as part of a team ✅ Strong verbal and written communication skills ✅ Excellent interpersonal skills to collaborate across all levels of internal staff, management, and external stakeholders ✅ Strong administrative writing, reporting, and presentation skills, specifically with Canva and PowerPoint ✅ Event planning experience and familiarity with travel logistics are required ✅ Proven leadership or management experience ✅ Proficiency in Microsoft Office, internet research, and general computer applications ✅ Strategic thinking and planning ✅ Must submit to a criminal background check ✅ Two professional references required

Bonus Points For

⭐ Contract negotiation experience

⭐ Budget management experience

⭐ Google Workspace and Zoom Workspace experience

⭐ Leadership or management experience

Perks & Benefits

We’ve got you covered with:

Paid Training (we set you up for success!)

Paid Holidays

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran's Day

Thanksgiving

Day after Thanksgiving

Winter Break: December 24th through January 1st

1 Floater Holiday: 8 hours to be used on any day of your choice

Medical, Dental & Vision Insurance

Disability, Life, and AD&D—company paid!

401K with Employer Match 💰

EAP & Telemedicine Access

Flexible Spending Accounts & Dependent Care Options

Supplemental Insurance (Accident, Cancer, Critical Care & more)

Annual Tech & Auto Stipends 🚗💻

Mileage & Cell Phone Reimbursement

Fun Employee Perks (discounts on car rentals, Verizon, AAA, oil changes & more!)

Please visit www.MomsInMotion.net to learn more and apply

Flexible work from home options available.