Job Description

**Executive Assistant
** This is a contract opportunity located in New York, NY. **

About this Position**
The Executive Administrative Assistant will provide high-level administrative support to Managing Directors, ensuring efficient day-to-day operations and professional representation of the team. This role requires strong communication, organization, and multitasking skills to manage a fast-paced workload while maintaining confidentiality and attention to detail. The ideal candidate thrives in a dynamic corporate environment and demonstrates exceptional judgment when handling sensitive information.

Job Responsibilities

• Provide extensive telephone coverage for Managing Directors, including answering calls, taking accurate messages, and managing urgent or confidential communications with discretion.

• Maintain and coordinate complex calendars for meetings, events, and conference calls.

• Arrange travel and lodging accommodations and process related expenses using firm-approved tools.

• Navigate firm systems and departments to collect information, respond to requests, and coordinate services as needed.

• Provide backup administrative support to colleagues during absences and assist with broader office needs.

• Manage and update mail groups, distribution lists, and shared administrative resources.

• Maintain a well-organized, fully functioning workspace and ensure administrative efficiency.

Job Skills/Requirements

• Strong written and verbal communication skills with excellent judgment and discretion.

• Exceptional attention to detail, organizational ability, and time management.

• Ability to multitask effectively in a fast-paced, high-pressure environment.

• Collaborative and proactive team player with a positive and professional attitude.

• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.

• Ability to quickly learn and navigate firm systems and tools.

Nice-to-Have Skills

• Experience with Concur or similar travel and expense management systems.

• Familiarity with online research tools and office productivity software.

• Experience providing executive-level support within financial services or professional settings.

• 3+ years of experience in an executive administrative or office management support role.

Pay Range:

• $27-$30/hour

YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, and contract job assignments. We represent clients who support skills-first inclusive hiring practices. YUPRO Placement is an equal opportunity employer.

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 5+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• High level of confidentiality, discernment and judgment
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and

JV20

For positions in this location, we offer a base pay of $104,100 - $151,000, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Additional Information

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact globaltalentss@servicenow.com for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.

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