Job Description

The purpose of this job is to provide comprehensive, professional and proactive administrative support for Pilot Flying J executive leadership, exercising confidentiality, tact and diplomacy.

Essential Job Functions

• Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members. Coordinate and plan on- and off-site events, board meetings and other company-related functions.
• Plan, coordinate and assist with prioritization of executive's daily schedule, ensuring effective use of time management. Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities. Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed.
• Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive's travel schedule; assist with resolution of logistical issues and meeting time changes.
• Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes. Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
• Complete and reconcile expense reports and process invoices. Provide administrative support for emergencies during off hours, including weekends.

Qualifications

This role will be an in-office role. We are seeking applicants local to the Knoxville area or willing to relocate independently.

Education Required: Associate's Degree or Equivalent
Experience Required: At least 3 Years' Experience

Intermediate Microsoft Office skills required; advanced skills preferred
Experience working on projects from inception to completion
Experience using electronic calendars to schedule appointments, meetings, and other functions