Job Description
POSITION & TEAM SUMMARY
KIPP Jacksonville Public Schools seeks an exceptional office professional for a dual role on the Shared Services team. This position would have two primary responsibilities. The first would be serving as an Executive Assistant to our Chief Operating Officer; the second would be serving as an office manager for the year-round Shared Services team.
Day-to-day functional areas for this role include effortlessly organizing and scheduling day-to-day priorities for the Chief Operating Officer while understanding and executing on needs for the larger team. This individual can establish trustworthy relationships across the Shared Services team and navigate complex and sometimes confidential situations with ease. They would oversee typical office functions for the 30+ person Shared Services team to create efficiencies and streamline processes across the growing team.
This role is ideal for someone who is interested in growing into a special project or similar manager role in a non-profit or school system. A nurturing and empowering candidate who has a strong commitment to social and racial justice would be a natural fit for this role. This person should have the ability to multitask throughout the day, work well with a variety of stakeholders, and be extremely detail-oriented.
RESPONSIBILITIES
Administrative Support
Provides executive/admin support for the office of the Chief Operating Officer (COO), including but not limited to managing calendars, scheduling meetings, taking notes, monitoring email communication(s), and streamlining communication systems
Assists with document processing and preparation of reports for operational functions, including for charter audits.
Assist with the codification and formalization of processes across the operations team
Reconciliation of the monthly credit card statements for the COO
Assists with the editing of documents, presentations, newsletters, email blasts, etc.
Assists with committee meetings, including scheduling, agenda creation, and facilitating meetings when needed
Assists with organizing, setting up, and preparing materials for regional events and meetings.
Assists with booking any relevant travel for relevant Chief-level officers and their teams
Order, pick up, or coordinate catering for special team meetings or regional events
Perform other duties as assigned, including attending regional meetings and events
Office Management
Assists with office supply inventory and processes orders for the relevant team, as needed, including supplies for copy machines, basic office supplies, etc.
Assist with compliance, as needed, by collecting relevant information from key stakeholders across the region to submit for compliance purposes
Design systems to streamline requests across the team (i.e. ways to book travel, ways to request supplies, etc.)
Send email reminders to the relevant team for weekly updates on regional priorities, upcoming events, reminders to take surveys, etc.
Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences, trackers, etc.)
Keep common team areas organized and well-stocked as needed
Qualifications
REQUIREMENTS
Two (2) years of experience in a relevant role/field
KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.
Ability to communicate effectively, both written and verbal
Excellent Computer & technology skills (Including Microsoft Office Suite & Google)
Ability to provide excellent customer service
Excellent interpersonal skills; ability to work effectively with staff at all levels
Excellent organizational and time management skills
Basic research and analysis skills
Strong Attention to detail
Self-motivated quick learner
Excellent judgment and discretion
Associate’s degree or higher
HIGHLY PREFERRED QUALIFICATIONS
Prior experience and/or exposure to aspects of academics/education related to students, staff, etc.
Prior experience as an administrative assistant in a non-profit organization
Bachelor’s Degree
Additional Information
This is a full-time, year-round position based at the KIPP Jacksonville Regional Office. Typical hours are 8:00 a.m.–5:00 p.m., with some flexibility required around major events, campaign launches, or media deadlines. After initial onboarding this role will have a hybrid work schedule with 3 days required in office each week and two days remote.
Pay and Compensation
Base pay starts at $45,000 and is commensurate on experience
Individual health benefits (including medical, dental and vision)
403(b) retirement program with a company match
All staff members receive individualized support and professional development
APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered who submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville
NOTE: If you're a current KIPP Jacksonville team member and are interested in applying, you should 1) let your current manager know that you're interested and 2) complete the application in its entirety online.
QUESTIONS
If you have questions about this position at KIPP Jacksonville Public Schools, please email LaShawnda at landerson@kippjax.org
Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.
KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.