Job Description

The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
• Oversee email management, including drafting responses, routing messages and following up as needed
• Prepare and format correspondence, memos, reports and internal documents
• Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
• Provide general administrative support to staff as needed

Office Management & Client Experience

• Maintain a warm, welcoming front-office experience for clients and visitors
• Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
• Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
• Maintain office organization, conference room scheduling and general professional appearance
• Assist with onboarding support, office procedures and process documentation
• Coordinate facility-related requests and troubleshoot office-related issues

Data Entry & Invoice Preparation

• Perform accurate data entry into firm systems, spreadsheets and internal trackers
• Prepare invoices and supporting documentation for review and processing
• Assist with time entry tracking, billing-related follow-up and light accounting/admin support
• Maintain confidential records and ensure accuracy in documentation

Other Duties

• Support special projects and various administrative tasks as assigned
• Help plan internal events, team meetings and client-related office coordination
• Maintain discretion with sensitive and confidential information

Qualifications

Required

• 3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
• Strong organizational skills with the ability to manage competing priorities
• Excellent communication skills (written and verbal)
• High attention to detail and accuracy, especially with data entry and invoice preparation
• Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
• Professional demeanor, reliability and discretion

Preferred

• Experience in an accounting, legal, finance or professional services environment
• Familiarity with billing/invoicing and CRM or practice management systems
• Experience supporting senior leaders or multiple executives

Additional Information

What We Offer

• Competitive compensation based on experience
• Health benefits and paid time off
• A supportive, collaborative team environment
• A family-business culture that values respect, trust and long-term relationships
• Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
• Stable, long-term position with a respected firm

Work Schedule

• Monday-Friday, standard business hours
• On-site role in Fort Worth, TX

How to Apply

Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment.

Compensation range

Compensation: $60,000-$80,000 per year (based on experience)
Additional: Benefits, PTO and growth opportunities for exceptional performance