Executive Assistant (On-site - Wichita Warehouse)

C

Contactless Holdings

Executive Assistant (On-site - Wichita Warehouse)

Wichita, KS
Full Time
Paid
  • Responsibilities

    Location: Wichita, KS (On-site at our Warehouse)
    Reports to: CEO
    Type: Full-time + up to 10% annual bonus

    Contactless Holdings brings together Rent.Fun , Tandem Mobility , and Movatic in delivering self-service, app-based recreation and mobility solutions.
    Learn more: rent.fun | tandem-mobility.com | movatic.co

    Role

    As an Executive Assistant, you'll run the warehouse office (vendors, inventory paperwork, shipping/receiving admin, AP/AR, HR admin) and act as the CEO's right hand (calendar, comms, follow-ups, light projects). This is a “own it and get it done” role. You own the follow up, question asking to ensure that what you own is prioritized and completed.

    What you'll own

    • Executive support: Inbox triage, calendar, travel, meeting prep, notes, report generation across multiple data sources to support decision making.
    • Office/warehouse ops: Front desk, cycle counts, vendor coordination, office supplies, cycle counts.
    • Filings / RFPs / Deposits : Manage, complete, print, notarize, deposit important company documents of all kinds.
    • People ops admin: New-hire paperwork, I-9/E-Verify, onboarding checklists, policy docs, time-off tracking, training records, hiring.
    • Procurement & vendors: Quotes, ordering, ETA tracking, warranty claims, service scheduling (IT, janitorial, HVAC, forklift service).
    • Compliance & safety: Maintain SOPs, SDS binders, incident logs, access badges/keys, visitor logs.
    • Projects: One-off CEO requests special projects.

    Tools you'll use

    Google Workspace, Slack, HubSpot, Netsuite, Excel (Google Sheets)).

    Must-haves

    • 3+ years in Executive Assistant role, ideally in a physical-operations setting (warehouse, light manufacturing, logistics).
    • Ruthless prioritization; Written comms that reduce back-and-forth.
    • Proficient in managing accounts payable/receivable, calendar coordination, and travel arrangements.
    • Can lift 25–40 lbs occasionally; comfortable around warehouse traffic/equipment.
    • Valid driver's license for bank/post office/runs.
    • Work authorization in the U.S.

    Nice-to-haves

    • Netsuite experience; basic inventory, expense controls.
    • Light HR admin (hiring, onboarding, handbooks, trainings).
    • HubSpot lists, Google Sheets formulas, doc templating.