Executive Assistant (Part Time)

ShineLight

Executive Assistant (Part Time)

Fayetteville, NC
Part Time
Paid
  • Responsibilities

    About the Executive Administrative Assistant position

    We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive's working life and communication. We expect you to be competent, organized and able to fulfill your tasks in a timely manner.

    Executive Administrative Assistant responsibilities are:

    • Create and maintain an efficient documentation and filing system

    • Organize efficient contact between the executives' and company's clients

    • Administer calls, messages and daily correspondence

    • Attend events as assigned, taking dictation and minutes and keeping the corresponding data

    • Arrange meetings, appointments and travels, providing reminders

    • Handle requests and queries appropriately

    • Review office supplies and build relations with suppliers

    • Prepare reports, presentations and briefs

    Executive Administrative Assistant requirements are:

    • 3+ years' experience of working on an Executive Administrative Assistant, Senior Executive Assistant or other relevant position

    • Solid experience with office management systems and procedures

    • Proficiency in English and in-depth knowledge of MS Office

    • Strong planning and time management skills, with an ability to multitask

    • Excellent verbal and written communication skills

    • Good knowledge of latest trends in office gadgets and applications

    • Reliability, discretion and confidentiality

    • High School degree; additional qualification as personal assistant will be a bonus